Associate Director - Budget Resources and Recovery Grant Management

Job Description

DIVISION: Budget Resources and Recovery Grant Management

JOB TITLE: One (1) Associate Director

CONTROL CODE: EXE-25-03


JOB DESCRIPTION:

The Mayor’s Office of Management and Budget (OMB) is the City government's chief financial agency. OMB's staff of analysts and experts assembles and oversees the Mayor’s expense and capital budgets, which fund the services and activities of approximately 90 City agencies and entities.

OMB is seeking an Associate Director to lead the FEMA Disaster Recovery and Homeland Security Grants Task Force and Stimulus and Recovery Grant Analysis Task Force, which collectively oversees more than $20+ billion in Federal spending authority. Within OMB, this Task Force works with other OMB Task Forces and City agencies, as well as with State and Federal partners, to ensure that New York City implements Federal grants in a manner compliant Federal, State and local requirements.

The FEMA Disaster Recovery and Homeland Security Grants Task Force oversees the City’s strategic deployment, by City agencies, of the FEMA Public Assistance funding assisting the City recovery from Superstorm Sandy, COVID-19 pandemic, and other smaller emergencies. This team is comprised of 6 units dedicated to the performance of required long-term grant management work flows including: grant development and securing subsequent grant amendments; the development and submission of reimbursement requests to ensure the City is reimbursed for eligible expenditures; compliance and monitoring to ensure the proper implementation of grants across many City agencies; document retention and audit preparation to ensure that all required documents are retained in a manner that facilitates future audit responses; grant closeout where the team ensures documentation of work completed and the identification and documentation of all associated costs incurred over the long-term implementation of these grants. These units (policy, administration, monitoring and compliance, insurance & special projects, and closeout) work together to ensure that the $15+ billion portfolio of FEMA grants are implemented by City agencies compliant with Federal, State and local requirements. The second team oversees the strategic deployment of the City’s FEMA Homeland Security Grant program which is made up of three grants (Urban Area Security Initiative (UASI), State Homeland Security Program (SHSP) Law Enforcement and Terrorism Prevention Program. The City has received annual Homeland Security grant awards averaging $150 million in recent years. The largest agency recipients of the Homeland Security funding are the NYPD, the FDNY and NYCEM. The Homeland Security team is also comprised of sub-units deployed to strategically support the compliant administration of this recurring portfolio of Federal grants. There is an additional team, the Homeland Security Monitoring and Compliance (HSMC) Unit, which overseeing the internal auditing and coordinates outside audit from Federal and State partners for these funds.

The Stimulus and FEMA Revenue Analysis Task Force oversees the City’s strategic deployment, by City agencies, of the U.S. Treasury COVID-19 stimulus funding including Coronavirus Aid, Relief, and Economic Security Act Coronavirus Relief Fund (CARES CRF) and the American Rescue Plan State and Local Fiscal Recovery Funds (ARP SLFRF). Additionally, the Task Force provides technical support across a wider variety of federal recovery funds including budget, reimbursement, and reporting. This team is comprised of 2 units (Stimulus Planning & FEMA Ida Reimbursements as well as Revenue Accountability & Reporting) who work together along with the FEMA Disaster Recovery and Homeland Security Grants Task Force to ensure that the $20+ billion portfolio of recovery grants is administered in a compliant fashion under Federal, State, and local requirements.

JOB DESCRIPTION:

The duties of the Associate Director encompass independent performance and direction of multiple Task Forces and units, including the FEMA Disaster Recovery and Homeland Security Task Force and the Stimulus and Recovery Grant Analysis Task Force in the following activities:

- Lead teams of professional Task Force staff managing and administering Federal grant funds to ensure all agency partners properly implement Federal grant funds in a manner that ensures compliance with Federal, state and local regulatory requirements.
- Lead teams of professional Task Force staff and the City’s consultant to ensure the City receives the maximum amount of eligible funding available to facilitate the City’s recovery from Sandy.
- Lead teams to proactively identify potential areas of noncompliance risk as well as to develop and implement corrective action plans for resolution of problematic issues, and provide general guidance to agency partners on how to