Administrative Assistant Intern

About the role:

The selected candidate will be providing administrative support to Global Capital Equipment & Customer Care Vice President and other leadership team members in the function, supporting on the management and coordination of a variety of function activities under limited supervision. The selected candidate will work in a fast-paced multinational environment, getting to know function activities and events and being able to manage confidential information.

 

In this role, you will be responsible to:

• Manage complex calendars. Proactively identify and resolve scheduling conflicts, prioritize meetings to ensure efficient use and preferred allocation of time.
• Support in the coordination of complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation and lodging.
• Organization of regular leadership meetings for Vice President, including agenda and materials preparation, tracking attendance, and organizing logistics.
• Organization of regular team meetings and events.
• Organization of large internal videoconferences and meetings.
• Performing administrative duties for VP that may include coordinating meetings/appointments, typing, ordering/maintaining supplies, scheduling conference rooms, greeting visitors, arranging travel (both domestic and international), completing expense reports, organizing major functional meetings, preparing and/or sorting mail, using internal tools to process department purchases, plus any other administrative tasks that need to be performed.
• Mantaining organizational charts and distribution lists for Vice President and other teams.
• Managing specific communication activities.

           

What we are looking for:

• Ability to maintain high degree of confidentiality and discretion.
• Ability to take initiative and drive projects to completion.
• Demonstrate high levels of professionalism and customer orientation.
• Ability to work effectively with peers.
• Good administrative and organizational skills.
• Good written, verbal and interpersonal skills.
• Good organizational skills.
• Good problem solving skills.
• Ability to work independently, multi-task, and prioritize daily work load.
• Demonstrated ability to effectively utilize MS Office – Word, PowerPoint, Excel – and other office tools and systems.
• Fluent English level, both written and spoken.

 

What we can offer to you:

• Paid 6-month internship experience (with possibility of renewal for further 6 months).
• Working in an international environment.
• Attractive benefits package.
• Inspirational colleagues & culture.
• Possibility to make an impact.
• Fast Growing and innovative environment.
• A team-oriented company culture.

 

Workmode: Hybrid

 

Location: our offices in Milan, Italy

 

Planned incorporation date: March/April 2024.

 

We, Boston Scientific, are an equal employment opportunity employer. We do not and will not make any personnel decisions (like recruiting, hiring, job assignments, and promotions) based on a person’s age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.