UNIV - Administrative Assistant - Department of Medicine: Division of Cardiology

Job Description Summary

Provides administrative support to the faculty members in the Division of Cardiology for clinical practice, research and teaching activities. This includes patient correspondence, scheduling, follow up and all other administrative functions.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000966 COM DOM CARD General CC

Pay Rate Type

Hourly

Pay Grade

University-04

Pay Range

32,686.00 - 46,578.50 - 60,471.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

20% - Assist with contacting new and return patients when necessary for appointment reminders for any urgent add-on clinics or schedule changes. Assist with retrieving appropriate referral documentation. When appropriate, distributes progress notes to the referring provider. Works to get sooner appointment requests handled in a timely way.

20% - Provides administrative assistance to assigned faculty members. This includes organizing calendars, travel arrangements, CV updates, downloading notes in Epic and completing leave slips.  Performs general office tasks including but not limited to answering the phones and directing calls as appropriate, typing, filing, scanning, copying and routing correspondences. 

15% - Assist physicians with all Epic related administrative tasks.   Monitor physician Epic In-basket.  Assist with routing outside records and information input in EPIC to the EMR.

15% - Provides clinic office support for physician scheduling and patient coordination. Submits paperwork for clinic openings/cancellations and processes paperwork for physician master template changes. Reschedules patients in cancelled clinics under 30 days.

15% - Serves as scheduling liaison as needed. Review schedules to ensure all testing is scheduled in accordance with provider protocol and progress notes. If necessary, contact referring physician to request records. Schedule urgent appointments.

15% - Assist with handling and triaging urgent calls to include communication with physicians and nursing staff.

Additional Job Description

Minimum Requirements: A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Contin