Administrative Assistant

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

The Enterprise Effects Division (EED) drives integration of Aerospace’s strategic capabilities across the national space enterprise. The division leverages a broad array of engineering disciplines against a diverse and dynamic portfolio of programs, customers, and national challenges. EED spans the capability lifecycle from concept and architecture design to performance assessment to application of space and space-enabled capabilities.   

We are seeking an Administrative Assistant, who performs a wide variety of key administrative and operational tasks for a group/division/sub-division/location. The individual provides collaborative administrative support to ensure effective and efficient operations. This person resolves problems quickly; executes processes and procedures; and works closely with leaders, colleagues, and customers across the enterprise. 

Work Model: This position requires a minimum four days on-site work in Chantilly, VA with the potential for one day telework. 

What You’ll Be Doing  

• Execute support as part of a team of administrative specialists supporting multiple organizations 

• Internal and external meeting and event support and execution (i.e., reserve conference rooms, AV requests, visitor logistics, catering)  

• Arrange travel, logistics, and expense reporting 

• Execute employee support (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders) 

• Act as a Functional Time Administrator (FTA) for the organization(s) 

• Submits order requests (i.e., equipment, office supplies, software, supply chain) 

• Submits incoming and outgoing VARs/clearances 

• Office equipment management to include inventory tracking 

• Generates reports and documents (compile/edit/publish) 

• Support special projects, track actions items, and track deliverables 

• Improve and ensure effective processes/systems that provide superior organization, efficiency, and industry-leading best practices 

• Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency 

• Other duties as required 

What You Need to be Successful 

Minimum Requirements: 

• High School Diploma, GED, or equivalent 

• Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading