Corporate Board and Committee Administrator - Temporary

 At Hydro Ottawa, we empower the lives of the people in the communities we serve. 

As the electricity distributor to the Nation’s Capital, our work powers the essential activities that make up our lives - at home, at work and at play. And as Ontario’s largest municipally-owned producer of green power, we are leading the way to a greener tomorrow. 

We are seeking a Corporate Board and Committee Administrator, a strategic thinker who can take initiatives from concept to completion and engineer the way to a smart energy future.

Are you ready to make a difference in our community? 

JOB SUMMARY:
 

 The Corporate Board and Committee Administrator supports the administration of the activities of the Board(s) and their associated committees and coordinates their activities. As a senior administrative resource they act as a point of contact between the Board(s), Committee(s) and the business.  

MAJOR RESPONSIBILITIES

• Coordinate the business and activities of the Board(s), committees, and any ad hoc committees struck by the Board(s)

• Oversee and coordinate the work flow of the ‘Board and Committee’ office

• Serve as a senior administrative resource, providing support and advice on protocol, precedent and procedure

• Provide direction and support to proponents to the Board(s) and committee meetings, including coordinating meeting materials, navigation of deadlines, and routing and executive summaries for proposals, presentations, reports and other materials.

• Prepare meeting agendas, drafting meeting minutes, coordinating meeting materials, and managing the records of the Board(s) and committees

• Complete Corporate Filings

• Provide direction and support to Board and Board committee members, and assist with Board member appointments

• Create, draft or review processes, procedures, documents, and reports

• Respond to enquiries from, and serve as a governance resource to the Board members

• Other projects and duties as assigned by the Associate Corporate Secretary and Governance Officer

• Create the Annual Board and Committee Calendars

• Create the Annual Advance Agenda

• Update Annual Committee Work Plans

• Prepare the agendas, meeting material, reports  and minutes for Hydro Ottawa Holding Inc. and its subsidiary companies

• Coordinate and support the Board Strategic Planning Session, including venue selection, room preparation, catering, audio visual and teleconferencing requirements

• Assist with the annual review of all corporate governance documents, including mandates, charters, position descriptions and board policies.

• Assist with New Board Member onboarding and Director offboarding

• Coordinate training and development programming for Board members

• Assist the Associate Corporate Secretary and Governance Officer with the Annual Board Assessment, Annual Board profile review, and Board Member Recruitment

• Provide Board Member