Senior Specialist, Mailroom

Job Profile Summary

Under general supervision the purpose of the job is to plan, assign, and review the work of a mail operations unit comprised of personnel engaged in retrieving, delivering, weighing, stamping and sorting interoffice and official mail for a designated campus or mail operations center of the college. Employees in this job classification are responsible for ensuring the effective and timely flow of mail and parcels between departments, campuses, and college sites from inside/outside carrier sources. Performs other related work as directed.

  

Minimum Education:

• High School diploma or GED required.

Minimum Experience/Training: 

• Two or more years of relevant experience in Records Management / Mailroom Operations, in a high volume mail distribution operation. Be trained in USPS, UPS and FedEx procedures.

Minimum Certification/Licenses:

• Valid Florida Driver’s License required.

Essential Functions:

• Daily - 30%: Coordinates, assigns and reviews work engaged in the retrieval, delivery, sorting, accounting, and distribution of mail, special delivery and parcel items college wide.

• Daily - 20%: Schedules and supervises courier pick-up services and deliveries and may assist in performing general mail processing duties during high volume periods or in response to established processing deadlines.

• Weekly - 20%: Coordinates and processes college bulk mailings in accordance with college procedures and U.S. Postal requirements for accurate and timely dispatch

• Monthly - 5%: Prepares refunds on mail processed by damaged meter machines and records and processes monthly mail service billings.

• Monthly - 5%: Assists in gathering data for budget preparation, prepares departmental reports and keeps related records.

• Monthly - 10%: Ensures the accurate accounting and financial reporting of mail processing operations; oversees the maintenance of sufficient processing materials and supplies.

• Daily - 10%: Performs related duties as assigned.

Knowledge, Skills and Abilities:

• Ability to operate moderately complex machinery (i.e. Computerized Postage mail machine).

• Possess "attention to detail" skills.

• Ability to train, motivate and mentor; follow written and verbal orders; plan, prioritize and assign work; understand and follow

• Fluency with Microsoft Office, specifically Excel.

• USPS, UPS, FedEx rules and procedures.

• Ability to work with a diverse population of students, faculty and staff

• Ability to operate a motor vehicle required.

Our Culture:

• At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

Job Title

Senior Specialist, Mailroom

  

Position Number

P0005499

    

Job Status

Full time Regular

    

Department

Material Services

  

Location

Central Campus

    

Pay Grade

612

    

Salary

$36,576 - $42,062 (Salary rate commensurate with education and experience)

  

Work Shift

   

Work Schedule

Monday-Friday/Weekends/Varies

   

Hours Per Week

40

   

Posting End Date

Open Until Filled

   

Comments

To be considered for this position, a completed online employment application form along with a resume are required.

   

Designated Essential Personnel

No

   

FLSA Status

Non-Exempt

   

Position Classification

Professional Technical Staff (PTS)

   

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly th