DIRECTOR'S ASSISTANT

Job DetailsJob Location: Administrative Offices - Sacramento, CA 95827Salary Range: $22.00 - $24.00 Hourly



Essential Duties and Responsibilities:





Assists in the completion of schedules and ensures billing is executed according to current policies and procedures from the KH handbook.
Communicate any concerns to the department director.
Assists in maintaining the rosters and employee files for all Kala Homes.
Keeps an organized calendar of all department specific meetings, attending as needed to collect, organize, and disseminate notes.
Research regulations and requirements of all overseeing agencies as requested by the Director.
Monitor timeliness of written materials (i.e. reports, reviews) of residential staff, alerting the Director when there are deficiencies.
Act as Project Manager on projects as assigned by Director.
Draft professional letters/emails as assigned by the Director.
Occasionally runs errands locally
Must be able to travel to all homes at the request of the Director.
Ensures accurate and timely reporting of all time and approval of timecards in Paycom
Other duties as assigned




Qualifications

Other Competencies or Skills:




Quality Control

Ability to be detail oriented with few errors. Should be able to stay focused without being easily distracted. Checks own work for accuracy. Excellent organizational skills are required.

Integrity

Ability to be honest and has internal guiding principles that are not compromised. Treats others with respect. Represents AK philosophy. Represents self and company in a professional manner. Understands and adheres to all company policies and procedures.

Communication

Excellent communication skills including writing skills and demonstrated ability to structure large amounts of information in a written document that is clear and easy to understand. Effective interpersonal communications with staff at all levels. Respond to emails and phone calls in a timely manner (within 48 hours when not on LOA or sooner if urgent). Direct all concerns/problems to the director(s) you support. Communication that involves informing or seeking of approval should be submitted to the director(s) you support. Information that is of confidential nature is never to be discussed with others without the approval of the director(s).

Relationships

Ability to build positive business relationships with others through good interpersonal and group communication skills. Maintains a positive attitude.

Adaptability

Ability to be adaptable and flexible, embrace change and see it as an opportunity. Welcomes and applies feedback to improve performance.

Accountability

Every team member is 100% accountable to the team. Accept responsibility for your respective contributions to the failures and errors of the team. Refrain from assuming that he/she knows the intention of another member. Concentrate efforts on solutions and refrain from complaining, finger pointing, passing on of accountability. Ability to follow directions and to set and achieve goals. Notifies director(s) when there is a lack of progress or significant gains of subordinates.

Teamwork

Ability to handle team conflict. Ability to work collaboratively with others. Respect the opinions and positions of fellow team members. Allow others to speak freely and respectfully before commenting or responding.

Decision-making

Ability to wade through information, comprehend what’s relevant, make a well-considered decision, and take action based on that decision.

Cognitive Attributes

Basic Problem-Solving Skills, Critical Thinking Skills, Creative Thinking Skills, Ability to Learn, Absorptive Capacity.

Strategic Attributes

Ability to Prioritize, Complex Problem-Solving Skills, Adaptability.

Social Attributes

Communication Skills, Social Awareness Skills, Social Judgment Skills, Collaboration Skills, Relationship Building Skills, Multicultural Awareness and Sensitivity.




Supervision:




Supervisory experience is preferred but not required.




Education and/or Experience:




Minimum of a High School Diploma. Bachelor’s degree preferred. 2+ years of experience supporting at the director level.




Physical Demands:




Ability to stand, sit, stoop, reach, push, and lift 50 pounds; visual, vocal & hearing acuity; use of a computer; ability to travel via automobile.




Background Checks and/or Licensing:




Must be able to pass criminal background check; reference checks; provide a negative TB test; immunizations; education verification; current driver’s license and proof of valid auto insurance.




Other Requirements:




Must have reliable me