Executive Assistant to SVP

Company Description

At Western Digital, we are on a mission to unlock the potential of data so people, companies and organizations everywhere can create what’s next. To fulfill our vision, we are always on the lookout for potential team members who share our passion for solving problems to empower others.

When you join Western Digital, you join a legacy more than 50 years in the making. Across our Western Digital®, SanDisk®, SanDisk® Professional, WD® and WD_BLACK™ brands, we have brought some of the most storied advancements in memory and data storage technology to market—and our best, most innovative work is yet to come.

From energizing gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Here’s how you can help.

Job Description

Reporting to the Senior Vice President, as Executive Assistant you will play a vital role in managing productivity and effectiveness of the Sales organization. High attention to detail, strong organizational skills, multi-tasking, problem-solving, proactive planning, persistence and diplomacy are required to manage executive calendars and travel. A high degree of discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is required. Must play an influential, leadership role with the Administrative support teams across the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Proactively coordinate and engage with leadership on strategically managing Calendar and Travel
• Management of complex calendar and scheduling requirements
• Proactively solicit agendas, attendee lists and attendee preparation
• Assistance on tracking and driving completion of key deliverables and follow-ups on outstanding issues
• Coordination of staff activities such as regular one-on-ones, staff and all hands meetings, including capture and tracking of action items and follow-ups
• Planning and coordination of offsite events
• Manage office purchasing requisitions, expense reports and facilities requests
• Maintain contact database and group email lists
• Coordinate AV and IT requirements for video conferences and webcasts.
• Assist with formatting, editing and consolidation of presentations and other Office documents.
• Attends staff meetings, drives AI’s, disseminates information as needed
• Will provide mild support to a couple of VP’s, must have ability to juggle and prioritize
• Will act as back support to CRO EA

Qualifications

REQUIRED:

• 3-4 years of experience supporting an SVP
• Positive, flexible, driven, fast acting
• Leader mind set; have some experience leading administrative teams, must be comfortable and confident in giving direction to their principal’s leadership team
• Strategic business partner state of mind with big picture focus, understands who the stakeholders are and how to partner with them
• Forward looking
• Growth mind set
• Proactive, must have the ability to anticipate
• Doesn’t see silos, and doesn’t wait for permission to act
• Must be comfortable having candid conversations
• Proficient with PC/Mac and Microsoft Office applications (Word, PowerPoint, Excel and Outlook)
• Proactive and energetic handling multi-priority complex issues with poise and grace
• Excellent written and oral communication skills
• Highly organized and detail-oriented
• Ability to multi-task, work independently and as part of a team
• Excellent time management skills
• Willingness to learn and ask questions

PREFERRED::

• Associates or Bachelor’s degree
• Finance background a plus but not necessary

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any