Intermediate Administrative Assistant, Economics Department

The Department of Economics at the University of Virginia seeks an Intermediate Administrative Assistant to perform clerical and administrative work to support faculty and students within the department.  The incumbent will work under the general direction of a supervisor but must have proven experience working independently and being self-motivated, problem solving and making sound decisions based on operating procedures, policies, and guidance from senior leadership.  Requires someone who pays close attention to detail, has reliable follow-through, and is willing to learn and adapt to new tasks. 

The incumbent will be responsible for composing and distributing memos to students, faculty, and others as it relates to faculty’s courses and other obligations.  Will work with undergraduate students to solve scheduling problems and gather information about course registration. 

Successful candidates will be proficient in managing calendars, arranging travel/speaking engagements, and arranging phone/Zoom conferences.  Will provide editorial support for communications and speech writing and will maintain multiple databases and record-keeping systems.

The incumbent will manage student awarding and the Undergraduate Teaching Fellows (UTF) program.  This will include scheduling, planning, and organizing special events related to the UTF program, so event planning experience is helpful. This will also include reviewing and approving hours worked and payments for UTFs.

For additional information about the position, please contact Bella Hicks at ims8ga@virginia.edu .

This position is located in Charlottesville, VA.

The anticipated start date is December 2023. Anticipated Salary: $20.75/hour. This is a Non-Exempt level, benefited part-time position.

For more information on the benefits at UVA, visit hr.virginia.edu/benefits.

This position will remain open until filled. Review of applications begins November 10, 2023. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through Workday, and search for R0054296. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:

•            CV

•            Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application process, please contact Melanie Sponaugle, Academic Recruiter, at unw5dq@virginia.edu.

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

MINIMUM REQUIREMENTS Education: High School Diploma Experience: At least one year of relevant experience. Licensure: None PHYSICAL DEMANDS This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.