Seasonal-Administrative Assistant

SUMMARY

Provides administrative support to the human resources team, supporting the Human Resource Management System (UKG, Total Rewards, HR Operations, and Talent Management.  Will be responsible to organize and manage diverse and varied tasks to ensure efficiency of the team and partner to deliver support and service to employees.

ROLES AND RESPONSIBILITIES

1. Administrative Support
   1. Supports the HR team with administrative duties (i.e., background checks, drug testing, filing, supply ordering, weekly communications, invoicing, staff AirVenture fulfillment, shared staff drive content, expense reporting, etc.).
   2. Support annual benefit audits with vendors.
   3. Backup support to payroll, performance evaluations, and engagement/recognition events.
   4. Assist staff, volunteers, and other internal/external customer questions or inquiries.
   5. Maintain accurate recordkeeping of all human resources records.
   6. Assist with volunteer program as needed.
   7. Prepare and submit annual filings (PCORI)
   8. Prepare team metrics.
2. HRIS Support
   1. Maintain accurate employee records for all employee changes.
   2. Audit and fully leverage HRIS system to ensure data integrity, accurate reports, and automating processes.
3. Recruiting Support
   1. Develop and maintain excellent relationships with hiring managers, HR Business Partners, and candidates to ensure the achievement of recruiting goals.
   2. Responsible for the onboarding/offboarding processes, in partnership with HR Business Partners.
   3. Supports the AirVenture hiring with HR Business Partners.
4. Embraces and supports the EAA mission and performs safe practices in the workplace and aviation environment.
5. All other duties as assigned.

POSITION QUALIFICATIONS

• Associates degree required in Human Resources or related field
• 2+ years of HR experience
• Comfortable leveraging technology as a source for finding and recruiting top talent
• Team player: experience working with HR colleagues and senior business leaders involved with a variety of HR initiatives
• Ability to maintain confidentiality and follow processes/policies at all times
• Knowledge of appropriate federal and state regulations
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), UKG
• Demonstrated ability to gain trust and credibility with employees – relationship building skills with people at all levels and in all functions
• Excellent communication and organization skills; ability to prioritize workload, handle multiple tasks, meet deadlines and work self-directed with a sense of urgency
• Takes a customer focused approach to the needs of employees and leaders

PHYSICAL REQUIREMENTS

Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Preparation for AirVenture or other events may require lifting up to 50 lbs occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.

EEO STATEMENT

EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.