OPS Admin & Mgmt Cost Specialist - 31902089

Requisition No: 874745 

Agency: Division of Emergency Management

Working Title: OPS Admin & Mgmt Cost Specialist - 31902089

 Pay Plan: Temp

Position Number: 31902089 

Salary:  $30.00/Hour 

Posting Closing Date: 05/11/2026 

Total Compensation Estimator Tool

Administrative & Management Costs Specialist – OPS

Bureau of Recovery

Florida Division of Emergency Management

This position is located in Tallahassee, FL

 

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

 

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”.

 

Position Overview and Responsibilities:

 

This position serves as an Administrative & Management Costs Specialist – OPS in the Administrative & Management Costs Team of the Bureau of Recovery’s Public Assistance Unit, which is responsible for receiving, tracking, and managing the use of management costs authorized under the Public Assistance (PA) Program. The Administrative & Management Cost Team is also responsible for the development of FDEM’s own PA projects, managing the Validate as You GO (VAYGo) process for FDEM, and other related projects as assigned. Duties include, but are not limited to:

• Assist with the implementation of recipient reimbursement strategies and administration of FEMA’s Public Assistance Grant Program. 
• Perform duties in compliance with applicable federal and state laws, rules, and procedures.
• Analyze, prepare, submit, and maintain data for reimbursement requests on behalf of the FDEM, in accordance with all applicable laws and rules.
• Review programs, services, forms and reports, historical data, and confer with management and users to identify problems and improvements.
• Compile all data in a logical and efficient format. 
• Provide comprehensive analysis of findings on Project-to-Project basis that lend to the completion and accuracy of such project.   
• Consult with federal, state, and local officials on matters applicable to the reimbursement of administrative and management costs.
• Act as liaison between FEMA and FDEM as needed, as well as technical subject matter experts, in the processing of Recovery reimbursement projects.
• Work with PA Grant Managers to recover funds paid to applicants that are in excess of the amounts they were entitled to receive by offsetting those identified amounts against other PA funds requested by applicants.
• Assist with FEMA’s VAYGo Validate as you go program.
• Assist with the reviews and validations of applicant documentation as it relates to the Florida Recovery Obligation Calculation (F-ROC) program.
• Perform other duties and travel as required, as well as disaster related duties, as deemed appropriate in both declared and non-declared disaster events.

 

In response to emergency events, FDEM employees may be required to work irregular hours, to