Senior Specialized Administrative Support Officer (TS/SCI w/ Poly)

Senior Specialized Administrative Support Officer (TS/SCI w/ Poly)

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: TS/SCI with Polygraph

Employee Type: Regular

Percentage of Travel Required: Up to 25%

Type of Travel: Local

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What you’ll get to do:

The Senior Specialized Administrative Support Officer will provide high-level administrative support to senior leaders, ensuring efficient day-to-day operations. This position requires a unique blend of executive support, project management, procurement, and HR tasks, with a preference for candidates who have prior experience supporting similar customers. The ideal candidate will be comfortable working independently with an expectation of taking initiative based on general guidance.

Key Responsibilities:

• Executive Support:
  • Balancing the schedules of executives with conflicting priorities, ensuring all meetings, appointments, and travel plans are seamless and strategically prioritized.
  • Acting as a Gatekeeper: Screening calls, emails, and visitors, deciding which require the executive’s attention and which can be delegated or handled independently.
  • Manage, synchronize, and deconflict executive calendars, schedule meetings across multiple time zones, prepare agendas and materials.
  • Prepare, review, and disseminate reports, presentations, and other documents for internal and external stakeholders.
  • Coordinate domestic and international travel, prepare expense reports, and handle travel logistics.
  • Serve as a key point of contact for executive offices, facilitating communication between departments within the organization and external customers.
• Procurement and Budget Management:
  • Purchase and track office supplies, equipment, and materials in accordance with the organizations policies and budget limitations.
  • Manage cross-functional projects, assisting executives with budget preparation and tracking, summarizing financial reports, and managing purchase orders.
  • Collaborate with finance teams to ensure various budget estimates are prepared and available for senior management review.
• Project and Schedule Management:
  • Support project managers by tracking project timelines, schedules, and deliverables, ensuring resources are available deadlines met.
  • Optimize project management documentation and organize project-related meetings.
• Human Resources and Personnel Management:
  • Oversee onboarding new employees, including processing security access and coordinating personnel paperwork.
  • Support HR functions, including employee scheduling, timesheet approvals, and benefits inquiries.
  • Assist in performance evaluations by organizing and maintaining records and ensuring compliance with HR policies.
  • Provides mentorship and guidance to office staff in all aspects of Administrative Support.
• Confidential Information Management
  • Sensitive Document Handling: Protecting highly confidential company information, executive communications, and strategic documents.
• Physical Requirements:
  • Physical requirements include handling items weighing up to 50 pounds.

Qualifications:

• Experience:
  • Minimum of 5 years of experience in executive administrative roles.
  • At least two years of experience supporting senior leadership.
• Education: BA/BS in related field, additional four years of direct experience may replace education requirement.
• Technical Proficiency:
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Experience with government purchasing systems and procedures.
• Skills:
  • Strong organizational, communication, and multitasking skills with a proven ability to prioritize tasks.
  • Experience managing complex project schedules and deliverables.
  • Knowledge of human resource functions, including onboarding, timesheets, and performance management.

What We Can Offer You:

• We’ve been named a Best Place to Work by the Washington Post.
• Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
• We offer competitive benefits and learning and development opportunities.
• We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
• For over 55 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.

CACI is an Equal Opportunity Employer - Females/Minor