Sr Administrative Assistant

Job Summary: Manager Edits
Are you a high-level administrative professional looking to take your career to the next level? Do you excel at creating a welcoming environment, have an eye for detail, and manage multiple tasks while staying calm under pressure? Join our team of dedicated professionals! As a Sr. Administrative Assistant, you will wear dual hats, providing both high-level administrative support to senior leaders and coordinating office operations to ensure smooth functionality.

The ISR (Intelligence, Surveillance & Reconnaissance), Aviation, and Security (IAS) business area is a leader in ISR and aviation, it is a leading prime manned and unmanned aircraft systems integrator for innovative, high-performance ISR and aviation systems. Its end-to-end Command, Control, Computers, Communications and Intelligence, Surveillance & Reconnaissance (C4ISR) capabilities encompass design, integration, test, certification, ground/flight training and complete logistics support. IAS tailors solutions to customer cost, performance, and schedule requirements and designs to consistently exceed expectations – with an unrivaled record of on time and on (or under) budget deliveries.

Responsibilities

• Administrative Support:
  • Provide proactive administrative support to leaders at the Director and/or Vice President levels.
  • Actively contribute to the development and execution of various enterprise-wide projects and goals.
  • Respond to and direct inquiries from internal and external sources.
  • Create, consolidate, and route reports, presentations, and spreadsheets.
  • Prepare and submit expense reports and purchase requisitions on behalf of leaders and their teams.
  • Maintain executive contact information and filing system processes.
  • Coordinate the administrative execution of all business meals, on-site meetings, and events.
• Office Coordination:
  • Support front desk operations, creating a welcoming environment for all visitors.
  • Screen, badge, and announce visitors in accordance with security procedures.
  • Answer and direct all incoming calls in a courteous manner.
  • Receive, sort, and distribute daily mail deliveries, and facilitate shipping and receiving of office items.
  • Maintain office and breakroom supplies, and schedule office equipment maintenance.
  • Coordinate conference room set-up, catering, and IT equipment requests.
  • Contribute to the completion of various projects and goals for Administration, Human Resources, and Security.
  • Perform additional tasks as assigned.

Qualifications You Must Have:

• A.A. (or equivalent degree) and 6  years of relevant work experience, or H.S. Diploma and 7 years of relevant work experience.
• Proficient knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, Visio, Teams, and SharePoint is required.
• Must have extensive knowledge of administrative practices, to include preparing expense reports and purchase requisitions, and coordinating meetings, events and travel.
• Must be extremely dynamic, demonstrate initiative, and have the ability to multi-task in a very fast paced-environment.
• Must be able to develop solutions to complex problems requiring a high degree of ingenuity and innovation.
• Must have experience in influencing or developing goals and objectives. 

Qualifications We Prefer:

• Experience with Security and Safety protocols, ensuring compliance and smooth operations within the office environment.
• Proficiency with Concur Travel and Expense platform or other travel management systems, streamlining travel and expense processes.
• Strong project management skills, with the ability to handle multiple projects simultaneously and deliver on time.
• Knowledge of advanced office management practices and experience in improving office efficiency and productivity.
• Demonstrated ability to adapt to changing priorities and work independently with minimal supervision

Additional Information:
This position will require support between two locations on a rotating and as-needed basis. The locations are less than 5 miles apart.

Join us and take on a role that offers both challenge and reward, supporting our leaders while ensuring the seamless operation of our office environment. Apply today to become a vital part of our team!

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