Administrative Assistant

This is a remote position.

Schedule:

• Up to 19 hrs a week during Austin, TX business hours 
  

Client Timezone: Austin

Client Overview

Join a rapidly growing creative agency that’s making waves in the digital marketing space! This dynamic company specializes in helping small to medium-sized businesses forge meaningful connections with their audiences through innovative content creation, strategic brand development, and cutting-edge social media strategies. Currently experiencing explosive growth, this agency is at an exciting inflection point where your organizational expertise will directly contribute to their continued success and expansion into new markets.

This is an exceptional opportunity to become the operational backbone of a thriving creative agency during a pivotal growth phase. You’ll serve as the right-hand support to the agency owner, taking ownership of critical administrative functions that keep the business running smoothly while the creative team focuses on delivering outstanding results for clients. Your role will be instrumental in scaling operations, managing complex logistics for content production, and ensuring seamless day-to-day operations that support the agency’s ambitious growth trajectory.

Responsibilities

• Orchestrate meeting scheduling and calendar coordination to optimize productivity and client relationships
  
• Manage comprehensive email communications and handle essential administrative tasks with precision
  
• Coordinate sophisticated travel planning and logistics for dynamic content shoots across multiple locations
  
• Organize complex travel arrangements involving multiple team members and diverse shooting locations
  
• Provide high-level virtual assistant support across various business functions
  
• Manage client appointments and pipeline activities using Go High Level CRM system
  
• Facilitate seamless file sharing and organization across multiple collaborative platforms
  
• Support operational efficiency initiatives that drive business growth
  

Requirements

• Proven experience with CRM systems, with Go High Level experience highly preferred
  
• Advanced proficiency with modern communication tools including Slack and Gmail
  
• Strong familiarity with Google Meet, Google Workspace, and cloud-based collaboration tools
  
• Exceptional organizational skills with demonstrated ability to manage complex administrative workflows
  
• Expert-level capability in coordinating multi-faceted travel arrangements and logistics
  
• Working knowledge of file sharing and collaboration platforms such as Figma
  
• Outstanding written and verbal communication skills with professional client interaction experience
  
• Self-motivated individual with proven ability to work independently while managing multiple high-priority tasks
  
• Detail-oriented professional who thrives in fast-paced, growth-oriented environments
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job