Accounts Payable Manager

Thank you for your interest in working at William Paterson University.

The Accounts Payable Manager ensures that the accounts payable and the University's financial obligations are met efficiently. Oversees all tax-related processes, like the 1099 tax information. Tracks the Universities financial expenditures, maintains a database and provide reports. Develops and recommends goals, policies and procedures with which to effect unit operations. Manages the Accounts Payable Staff. Establishes and maintains liaison working relationships the University Community, external Vendors and various agencies.

Major Duties and Responsibilities

• Develops and recommends goals, policies and procedures for accounts payable operations.
• Supervises the activities of the program or unit; evaluates goals, objectives, and performance.
• Responsible for employee evaluations, and for effectively recommending the hiring, promoting, demoting, separation, and/or disciplining of employees.
• Administers and interprets applicable federal, and/or state laws, and regulations affecting the accounts payable unit; formulates resultant policies and procedures.
• Monitors and analyzes accounts payable process and recommends improvements to increase efficiency and accuracy.
• Supervises the preparation of reports containing findings, conclusions, and recommendations.
• Researches and analyzes data to deliver financial information to management and auditors.
• Provides excellent customer service, interacting with university colleagues and vendors.
• Establishes and maintains liaison and cooperative working relationships to accomplish the objectives of the Accounts Payable department.
• Educates university faculty and staff regarding Accounts Payable policies and procedures.
• Maintains knowledge of tax compliance for vendors requirements relating to accounts payable and ensure systems and processes are in place for full compliance for US and Non-US vendors.
• Processes and ensures filing of 1099 and 1042.
• Reviews and processes independent contractor payments for US and Non-US vendors. Maintains integrity and confidentiality.
• Provides reports and reconciliations to support processes. Ensures compliance with federal and state regulations governing payments for vendors, including companies and consultants.
• Perform other duties as assigned that are appropriate for the position.

 Education and Experience

• Bachelor’s Degree in Business or Accounting from an accredited college or university is required.
• Three (3) years of professional experience in Accounts Payable and analysis of administrative practices, policies, and operations; including making recommendations is required. Experience in a university or not-for-profit environment preferred.

Competencies/Skills Required

• Must have a firm working knowledge of MS Office (Excel and Word) and strong general competencies with current-day common technologies.
• Must have strong verbal and written communication skills, as well as interpersonal skills.
• Demonstrated strength in effective analytic thinking and solid organizational skills with attention to detail.
• Experience in a large public university is preferred.
• Solid technical skills in ERP interface financial systems preferred.
• Ellucian Banner and or Workday experience preferred.

Other Information

This description indicates the general nature and level of work performed by employees in the above job. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Invitation to apply:

Interested candidates will be prompted to complete an application and submit a cover letter and resume.

Submission of all documents listed is required for consideration.  General questions related to this application process, please contact talent@wpunj.edu .

State (Job) Title: Assistant Supervisor 2, Administrative Services               

Salary Grade:   24

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