APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The Center for Healthy Aging is recruiting an Administrative Assistant to provide comprehensive administrative and operational support to ensure the efficient functioning of our office. This role requires strong organizational, communication, and coordination skills and includes managing daily workflows, coordinating schedules and meetings, handling internal and external communications, and supporting financial, facilities, and event-related processes. 

JOB RESPONSIBILITIES 

• Update, organize, and maintain SharePoint sites and OneDrive shared files. 
• Support affiliate faculty by updating curricula vitae (CVs) and maintaining Activity Insight profiles. 
• Provide calendar management support for the Director and Assistant Director, including scheduling and travel coordination. 
• Compose, review, and distribute internal and external communications. 
• Coordinate meeting logistics, including scheduling, agenda development, materials preparation, technology setup, catering, and travel arrangements. 
• Support and coordinate special events by reserving spaces, preparing materials, developing itineraries, coordinating across teams, and serving as vendor point of contact. 
• Provide facilities support by maintaining devices inventory, submitting and tracking work tickets, coordinating office setups and changes, and assisting with conference room scheduling. 
• Initiate expense and travel reports, invoice payments, office supply orders, and sponsored account requests. 

​QUALIFICATIONS / SKILL

• Strong organizational skills with the ability to