Receptionist - Supply Chain Administrative Assistant

Requisition ID: 289338 

•  Relocation Authorized: None 
• Telework Type: Full-Time Office/Project 
• Work Location: Warsaw

 

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. 

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations. 

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report. 

Project Overview:

Bechtel and Westinghouse Electric Company have partnered to deliver the first AP1000 nuclear power reactors in Poland for our customer, the Polish Entity Polskie Elektrownie Jadrowe (PEJ). Bechtel will be the Engineering, Procurement, and Construction (EPC) contractor for the project. As the EPC, our responsibilities will include providing the design for the Turbine Island and Balance of Plant as well as the construction of the entire facility.  This is a one-of-a-kind opportunity, and we are looking for the talent that will help expand Poland’s nuclear base and build a strong and long-lasting energy future for generations to come. This position is subject to U.S. Department of Energy (DOE) regulations at 10 CFR Part 810 (Part 810), which govern the transfer of hardware, materials, and technology to support the construction and operation of commercial nuclear power plants overseas.

Job Summary:

In this role, the Receptionist - Supply Chain Administrative Assistant will provide a full range of administrative and reception tasks to support the efficient and smooth operation of the Warsaw office and supply chain team. This position is located at the front reception desk and requires clear and effective communication with senior management, clients, coworkers and guests. Duties require a high degree of Confidentiality, accuracy, accountability, initiative, judgment, exceptional organizational skills, discretion, and knowledge of Bechtel's standard computerized systems. Proactively identifies issues, adapts to shifting priorities, and uses sound judgment to resolve them.

 

Work Schedule: (5/8 Monday-Friday, 9:00 AM to 5:00 PM Work location:  Warsaw Office)

 

This position will report to the Subcontracts Program Manager.

Major Responsibilities:

Managing the reception area for the Bechtel Polska office in the role as Supply Chain Administrative Assistant Receptionist.  Workstation is the reception area desk and manages the duties of reception and Supply Chain Administrative Assistant which would include:

• Greetings all guests e.g. supply chain partners, clients, consortium members in reception, directing them to meeting room, and determining refreshment preference i.e. Coffee, tea or water plus must deliver coffee, tea, or water to our guest.
• Ensure proper refreshment supplies are available, pick up/order supplies as necessary.
• Manage phone calls, screening calls and taking appropriate action with messages or transfer of calls
• Managing incoming and outgoing mail and courier packages
• Managing conference room bookings, cancellations and supporting employees with securing conference room for a meeting
• Coordination of parking space calendar.
• Disposition Facilities mailbox request
• Maintain Subcontracts Pro