Senior Administrative Coordinator

Job Posting Closes at 11:59PM on:

05/03/26

Division:

Road & Bridge Division

Management Level:

Individual Contributor

Scheduled Weekly Hours:

40

Benefit Eligibility:

This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Description:

As our Road & Bridge Senior Administrative Coordinator you will be responsible for high-level administrative support functions which may include accounting, payroll, purchasing, and administrative assistance in budget preparation. You will be performing special projects from an administrative, technical, or confidential nature and will collaborate with other divisions, departments, and most importantly our community.  

SCHEDULE:

Please note this position's day and hours are flexible and can be hybrid.

COMPENSATION:

Hiring Range: $32.54 – $39.05 USD Hourly 

Compensation will be determined based on education, experience, and skills.

BENEFITS:

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement and more. For more information, click here for our Total Rewards summary.   

ESSENTIAL DUTIES:

• Provide direct service delivery using a person-centered and harm reduction approach to Perform a wide variety of high-level administrative duties, researching, compiling, planning, creating, and maintaining reports and correspondence in varied formats.
• Schedule meetings and handle arrangements associated with meetings as well as prepares meeting minutes.
• Manage and maintain files and proper record-keeping with a high degree of accuracy and confidentiality.
• Serve as a backup to Business Support Supervisor as well as Customer Service Reps, when needed.
• Assist with the recruitment and onboarding process using standard recruiting and hiring practices and procedures.
• Partner with management to communicate policies, procedures, programs, and laws. Assist supervisors with preparing disciplinary actions with a high degree of confidentiality and accuracy, ensuring timely processing.
• Serve as Payroll Support person for the division.
• Serve as a Procurement Card Holder, place orders, process, and reconcile P-Card transactions. Purchase and maintain inventory levels of supplies and materials.
• Assist with implementing effective training and development initiatives.
• Answer phones, address questions, and direct inquiries to the proper contact. Serves as a backup to respond to citizen requests and concerns.  

QUALIFICATIONS:

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. 

Minimum Qualifications:

• Education: High School Diploma or GED.
• Experience: Three (3) years of experience in office management, administrative support, project management, or similar field.
• Certifications/Licenses: None
• Note an equivalent combination of education and experience is acceptable. 

Please note that preferential consideration for interviews will be given to those candidates that have at least five (5) years of experience and currently reside in the state of Colorado.

Preferred Knowledge, Skills and Abilities:

• Experience in public works or similar field
• Associate degree in Business Administration, Communication or related field, or equivalent combination of education and/or experience
• Experience utilizing SharePoint, Cartegraph, Workday, and QAlert
• Strong interpersonal skills with ability to work with people at all levels.
• Thrive in a fast-paced environment with competing priorities and deadlines.
• Self-motivated, displays proactivity, and takes initiative.
• Effective oral and written communication skills.
• Excellent responsive customer service focus and great team player.
• Ability to research, analyze, and compile data.