Senior Specialist, Meeting Planning and Logistical Operations

Job Description

Our Marketing team is passionate about bringing our medicines and vaccines to our customers around the world. Through digital listening and patient analytics, we are able to understand our customers’ needs and strive to provide solutions to meet them.

Take this opportunity to gain valuable experience supporting the U.S. Market as part of the fast-paced and collaborative Sales Operations and Event Management team. Join a dynamic group of colleagues who are committed to positively impacting our business and supporting our mission of saving and improving lives.  

The Sr. Specialist, U.S. Meeting Services collaborates with and supports sales and marketing by executing large meetings across the US Sales Teams. Core responsibilities include but are not limited to:

• Collaborating with internal teams, leadership, and external partners to align business strategies with event objectives, ensuring coordination of timelines, budgets, vendors, and stakeholder expectations while delivering exceptional experiences and seamless meeting execution.

• Leading the logistical coordination of all aspects of national and product launch meetings, including pre-planning, onsite execution, and post-event wrap-up.

• Overseeing vendors for all aspects of meetings and events (venue accommodations, catering , AV, meeting setup, transportation, security, etc.)

• Collaborating with meeting planning agency partners and production companies to establish KPIs that hold them accountable for delivering on their responsibilities in support of meetings

• Managing relationships with vendors, venues, and service providers to ensure high quality, cost efficiency, and seamless execution of events.

• Partnering with Marketing, Learning & Development and Sales Leaders to provide a clear line of sight to meeting plans, often making recommendations that reflect prioritization and informed trade-off decisions.

• Collaborating with meeting planning agencies and production companies to establish KPIs that hold them accountable for delivering on their responsibilities in support of meetings.

• Developing an understanding of the business units’ priorities in order to deliver a seamlessly coordinated meeting experience for customer-facing and HQ teams.

• Having a strong sense of urgency, credibility and confidence with Marketing and Sales leaders, including a strong work ethic, good judgment, confidence in decision-making and professional presence.

• Identifying opportunities for continuous process improvement including gathering stakeholder feedback, analyzing event success metrics, and optimizing processes for future events.

Education Minimum Requirements:

• BS/BA degree in meeting planning logistics and operations, sales operations or related functions in the pharmaceutical, biotech or related industries.

• At least 4 years of professional experience on planning logistics and operations, sales operations or related functions in the pharmaceutical. Experience in corporate meeting planning, event operations, or related project management

Required Experience and Skills:

• Strong project management experience and proven ability to develop a project plan to successfully manage meeting logistics.

• Experience in roles involving PMP, financial management, and vendor management

• Ability to effectively prioritize and execute tasks conforming to shifting priorities, demands and timelines

• Experience working in a fast-paced, deadline-driven environment while maintaining a high level of detail.

• Excellent interpersonal, written and verbal communication as well as strong presentation skills and an ability to build relationships with stakeholders.

• Prior experience managing multiple vendors and enforcing deadlines.

• Demonstrated ability to think critically, self-motivated, engaging and personable.

• Robust collaboration, independent resourcefulness and organizational skills.

• Ability to act with minimal supervision, prioritize activities and manage multiple tasks within deadlines.

• Travel 15% of time

Preferred Skills

• Experience with sales meetings, field events, and product launches

• KPI management and process improvement experience

• Proven success leading large-scale national meetings and launch events.

• Strong vendor, agency, and budget management experience

• Excellent stakeholder management and executive communication skills