Accounts Payable Clerk

Job Title:                    Accounts Payable Clerk

Reports to:               Controller

Location:                   Dayton, Ohio

FLSA Status:             Full-Time / Non-Exempt

Updated:                   September 2024

 

COMPANY OVERVIEW

Quebe Holdings, Inc is a leading electrical services company providing preconstruction, construction, systems integration, and energy solutions in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical.

Quebe is comprised of six Ohio-based business units consisting of Chapel Electric Co., LLC; Romanoff Electric Co., LLC; Chapel-Romanoff Technologies, LLC; Kastle Electric Company; Kastle Technologies Co., LLC, and Eagle Electrical Services.

 

SUMMARY

Quebe Holdings is seeking a full-time Accounts Payable Clerk in Dayton, Ohio. The position will be responsible for processing invoices and maintaining accounting records. The ideal candidate must compute, classify, and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Compute, classify, record and verify numerical data for use in maintaining accounting records.
• Match vendor invoices and purchase orders, packing slips when applicable.
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
• Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
• Enter invoices into accounting software, approve and pay invoices.
• Complete tax-exempt certificates.
• Track vendor agreements and apply discounts when possible through timely payments.
• Organize and maintain A/P records.
• Close A/P cycle timely in order to help with monthly accounting closing.
• Assist with audits, both internal and external, by handling all accounts payable related requests.
• Obtain vendor statements and reconcile open payables with their open receivable statement.
•  Support CFO and Controller in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution.

 

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

POSITION REQUIREMENTS/PREFERRED EDUCATION and/or EXPERIENCE

• Minimum 3-5 years of Accounts Payable experience.
• Proficiency in using Microsoft Office Programs.
• Knowledge/experience using Accounting.

 

SKILLS AND ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must have strong attention to detail.
• Must have strong time management abilities.
• Must have the ability to compile and analyze data, and problem solve.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must demonstrate commitment to company values, goals and objectives.

 

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

 

PHYSICAL DEMANDS

The physical demands are those associated with working in an office environment. While performing the duties of this job, the employee is regularly required to sit for an extended period of time and frequently stand and walk. The employee frequently is required to use hands to finger, handle, or feel: and reach with hands and arms.  The employee frequently will move within the office to retrieve files and meet with employees in their offices or conference room. This role requires communicating verbally and in writing one on one, in small groups. The employee should be able to work at a com