Senior Payroll/Accounting Specialist

The Senior Payroll/Accounting Specialist performs advanced accounting duties, including reviewing entries and identifying discrepancies, reconciling various accounts, assisting with payroll processing, etc. In addition, this position provides information required for all audits; and recommends improvements to existing accounting and payroll processes and systems, and performs miscellaneous Accounting and Human Resources related duties as directed.

 

Essential Job Functions

1. Performs payroll functions in any of the following areas:

• Performs various payroll data entry and audit functions (i.e. new hires, rehires, direct deposit, w-4, Roth/DIP, uniforms, benefit make-up deductions, missing hours, credit union, tool accounts, 401(K), My Duncan updates, salaried PTB requests, employee expense reimbursements, etc.) .
• Runs biweekly reports and audits for compliance purposes (i.e. holiday pay, floating holiday, temporary employees, time selling, return deposits, two-week time summaries, etc.).
• Completes informational requests to outside sources regarding employees and policies, loan verifications, employee verifications, garnishments and child support enforcement’s as levied by courts and IRS.
• Answers questions from employees regarding paychecks, time keeping and related matters by providing policy information, researching issues and coordinating with HR team members and managers.
• Assists with processing the bi-weekly payroll including entering payroll changes (i.e. pay, shift, department, deduction changes, etc.), verifying changes with HRIS; entering time-keeping changes/corrections; producing various payroll reports; and answering payroll questions.
• Every two months, this position leads the overall payroll process for the applicable pay periods.
• Serves as back-up when Payroll Manager is out of the office.

 

1. Performs advanced accounting functions in any of the following areas:

• Verifies and matches invoices to purchase orders and receiving records, and enters accurate information in accounts payable system. Identifies, researches, and corrects discrepancies.
• Codes and allocates transactions from credit memos and other related sources.
• Reviews credit card transactions and submission of payment for employee accounts and outside travel agency.
• Posts vendor warranty credits.
• Reconciles vendor statements and general ledger accounts monthly, including researching and correcting all discrepancies.
• Responding to internal and external inquiries regarding accounts payable activities by researching and resolving inquiries including creating reports and spreadsheets as needed.

 

1. Performs other duties as assigned by management.

 

Job Specific Requirements

• Licenses/Certificates: N/A
• Attendance: Regularly scheduled attendance required
• Physical: Reads small print; repetitive motion; tolerates sitting; proficient typing and data entry skills
• Environmental: N/A

 

Education and Experience

• Associate's Degree in Business Administration or related field; or equivalent required
• Minimum three years general accounting/payroll experience required
• Proficiency with Microsoft software (Word, Excel, Project, etc.) required
• Previous ADP Payroll experience preferred
  
  

Available Benefits

• Moving is expensive and hard work! Relocation Assistance is available for those that qualify.
• Duncan offers a comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) that is available to team members on day one.
• Plan for your medical needs with a Health Savings Account (employer and employee contributions).
• Save for your future through our 401(k) program where you can begin contributions within your first 45 days, 50% match on first 6% contributed
• Enjoy Duncan Aviation’s On-Site Fitness & Health Clinics at the MRO locations
• Take advan