Global Project Specialist

Working Location: PENNSYLVANIA, CENTER VALLEY 

Workplace Flexibility: Field

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Job Description

The Global Project Specialist, QARA is a member of the Global Project Management Office and will support its efforts in the following areas: project implementation, process improvement, portfolio management and governance, and change management and communications. The Global Project Specialist adds value in QARA activities through leading small to medium-sized, directed projects, and supporting medium and large projects and programs.

A successful incumbent will maintain a Global, “One Olympus” lens on every new initiative, ensuring all relevant business partners and regions are considered or leveraged to ensure solutions are approached collaboratively.

The incumbent will achieve their work mainly through the high-quality management of tasks and projects. He/she will: coordinate internal resources and third parties/vendors, in obtaining project portfolio updates, and encourage project team participation in meeting project goals. He or she will develop project plans and track status, develop dashboards and KPI reporting, and hold business responsible parties accountable to achieve deliverables. The incumbent will support the PMO through the development of tools and processes to support larger programs and portfolios. Additional activities include organizing team meetings and conferences, taking meeting minutes, updating project documentation, following up with task owners, and monitoring project costs.

The Global Project Specialist will also support change management and communications efforts through content development, such as presentations, announcements and coordinating workshops. They are a critical member of the PMO.

Job Duties

• Manages small to medium projects, as assigned. Supports larges projects 
• Tracks tasks, takes meeting minutes, and develops dashboards and KPI reporting 
• Work with project team members and other stakeholders to define project plan and timelines 
• Develop and maintain project-specific documents, including: proposals, charters, detailed plans, budgets, and schedules 
• Monitor and report on project progress, risks, and roadblocks 
• Facilitate project meetings. Provide presentations and reports on projects and initiatives 
• Proactively identify and escalate risks, roadblocks, and challenges in a timely manner. When possible, suggest contingency plans and/or facilitate discussions to establish risk-mitigations 
• Develop new tools and processes to support project managers and portfolio governance 
• Support the development of communications content and channels 
• Support the maintenance of the global project portfolio 
• Manage internal and external vendor relationships, including contract initiation and amendments, PO and budget, and vendor performance 
• Support, and occasionally lead, business requirement gathering sessions 
• Ensure cross-collaboration across business units, functions and regions through effective communication 
• Advance the quality and delivery of the Global QARA Project Management Office function 
• Perform all other related duties as assigned

Job Requirements

Required:

• Bachelor of Arts or Bachelor of Science degree or equivalent required 
• Minimum 4 years of customer service, project management, quality systems, finance, or operations/business experience required 
• Demonstrated success in supporting projects and cross-functional teams required
• Domestic and International travel up to 20%, as necessary 
• Flexible working hours across multiple time zones, due to the Global nature of this role

Preferred:

• Experience in a medical device, life sciences or another highly regulated industry is preferred 
• Experience working globally or across regions or sites is preferred 
• Knowledge of Risk Management practices, Corrective and Preventative Actions, Process Validation and regulatory requirements such as FDA QSR's, ISO 13485, ISO 14971 & 21 CFR 820 is preferred 
• Strong analytical, multitasking, time management, and organizational skills with focused attention on detail 
• Foundational understanding of pr