Leadership Conference Coordinator

Responsible for assisting with the execution of the annual Leadership Conference by coordinating and planning various aspects of the event. Takes lead role in organizing planning committee meetings, overseeing the planning timeline, and working across the organization to ensure consistency, as well as timely and accurate communication for the event. This position also provides direct support to the department in executing additional internal events, meeting coordination, and travel needs.

ESSENTIAL JOB FUNCTIONS

• Responsible for the coordination of all aspects of Leadership Conference, working closely with department leadership. Ensure consistent and timely communications across the organization to ensure deadlines are established and met. Work to ensure all logistics of the event are coordinated by working to layout room designs, prepare the master and divisional agendas, etc. Secure team member gifts, conduct meal planning, coordinate pre-meeting reception, evening receptions, Professional Customer Product and Training Expo, and other aspects as assigned.
• Adhere to company culture, policies and guidelines for all corporate travel and internal events using discretion when making decisions, contracting vendors, coordinating invoice payments, tracking decisions, and reporting to leadership.
• Serve on the Leadership Conference Planning Committee and Leadership Conference Committee and oversee these meetings. Prepare meeting agendas and ensure accurate minutes are recorded.
• Uses discretion and expense control when making decisions on vendor partners, entertainment, signage, production, gift items, etc.
• Coordinate all contracts with Legal, ensuring the contracts adhere to company policy.
• Make recommendations to leadership on program changes and enhancements.
• Work within the department to coordinate travel including air, charter bus, rental cars and ground transportation along with hotel and catering functions for group events. Practice sound expense control in all aspects of planning.
• Assist as needed with booking company travel arrangements as outlined in the company’s travel policies and guidelines. Determine the most efficient and cost-effective means of business travel by researching and reviewing travel requests and making appropriate decisions for travel, meeting both time constraints and expense control guidelines. Work closely with department heads and executive committee members for guidance on out of policy situations.
• Support the department with special projects.
• Travel for work related meetings.
• Work weekends as deemed necessary for company events (Leadership Conference, FunFest, Golf Tournaments, Directors Meeting, etc.)
• Rotate on call nights and weekends as needed to provide support to after-hours agency and team members who are traveling after hours.
• Perform all other related job duties as assigned.

SKILLS/EDUCATION/EXPERIENCE

• High school diploma or equivalent (GED).
• Flexible scheduling with the availability to work weekends as needed.
• Advanced Word, Excel and database skills.
• Excellent verbal and written communication skills with an emphasis on delivering great customer service.
• Excellent time management with the ability to multi-task.
• Strong detail orientation with a focus on organization.
• Ability to work well in a fast-paced environment.

• Experience in meeting or event planning.
• Contract and negotiation skills.
• Advanced Sabre computer reservation system experience.
• Continuing education in the travel industry related to applications for corporate travel and meeting planning.

O’Reilly Auto Parts has a proven track record of growth and stability. O’Reilly is full of successful career stories and believes in a strong promote-from-within philosophy, encouraging you to grow your career along with the organization. 

Total Compensation Package:

• Competitive Wages & Paid Time Off

• Stock Purchase Plan & 401k with Employer Contributions Starting Day One

• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)

• Team Member Health/Wellbeing Programs

• Tuition Educational Assistance Programs

• Opportunities for Career Growth

O’Reilly Auto Parts is an equal opportunity employer. The Company does not discriminate on the basis of race, religion, color, national origin or ancestry (including immigration status or citizenship), sex, sexual orientation, gender identity, pregnancy (including childbirth, lactation, and related medical conditions,) age (40 and over), veteran s