Development Specialist, Texas McCombs

Job Posting Title:

Development Specialist, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

Support multiple Gift Officers with meeting and calendar management; donor and prospect research, briefing notes and collateral, and portfolio management; travel and entertainment coordination, reimbursements, adhering to university guidelines; endowment, pledge, and gift processing; data management and record keeping.

Responsibilities

Data Maintenance

• Maintain current information in VIP system (alumni database), solicitation tracker, and other systems, as needed, for accurate tracking of donors. Handle gift processing submissions, acknowledgment correspondence, and pledge payment records. Update and correct donor records and perform related clerical or process functions. Create fundraising reports, as needed. 

Event Logistics

• Coordinate details of occasional fundraising and alumni engagement events, in national, regional, and local territories. Create invitation lists in partnership with research analyst. 
• Coordinate outreach to invitees with gift officers across campus, as needed. 

Strategy and Development

• Provide high level support for McCombs gift officers as assigned. Develop strategy with gift officers before scheduling meetings with alumni, friends, or parents of current students. Prepare donor briefing notes and talking points for multiple gift officers and the Dean of the McCombs School of Business. Provide administrative support, which includes, but is not limited to: mail merges and filing; donor database updates; fundraising activity tracking in Excel (or other platform) for special campaigns, as needed; providing gift and promotional items for donors and prospects, as needed; document stewardship and engagement activities for gift officers, as needed, and help with gift agreements, as needed.

Travel Coordination

• Prepare calendars, budget projections, travel documents, trip itineraries, donor collateral materials and arrange travel for gift officers. Prepare Requests for Travel (RTAs) and reimbursements, including travel, entertainment, and other miscellaneous items. Compose and prepare correspondence, reports, meeting agendas, and notes, assist with contact reports, thank you letters, and follow up materials, as requested. Other related functions as assigned.

Other related functions as assigned.

Required Qualifications

• Demonstrated success in a customer service environment and the ability to communicate effective relationship management.
• Effective communication skills and ability to work independently as well as collaborate in a team-oriented environment
• Previous success managing multiple projects, assessing work priorities, and as well as regular ability in meeting deadlines.
• Demonstrated proficiency in organizing and recording data.
• Proficiency with software, especially MS Word, Excel, and Outlook and comfort with learning new technologies.
• Bachelor’s degree and one year of experience with specialized development work.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Two or more years of relevant experience.
• More than a year of experience in a supervisory role.