Grounds Administrative Assistant

Join the vibrant community at California State University, Long Beach (CSULB)!

Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus—one of the largest in the CSU system—serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives.

As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer.

Job Summary

Under the immediate supervision and direction of the Manager, Supervisor, and Assistant Manager, Grounds and Landscaping Services and/or designee, assists in general administrative support for the Grounds Department. 

Key Responsibilities

• Assist with daily administrative operations of Grounds Department including SUAMs, Work Order Management System entries, Labor tracking, processing of absence request, creating purchase request, budget tracking and processing of invoices.
• Support of the Assistant manager, Grounds Coordinator, and Field Operations Specialist Assist with recycling billing, tracking of data for reports.  In the absence of the field operation Specialist assumes duties to facilitate department operations.
• Compiling event / classroom reports for staff, monitoring of work orders for service request. GIS Plant ID map database.
• Support of commencement operations assisting field operations Specialist with coordination of meeting set up staff schedules.

Department

FM Grounds

Department Description

Beach Building Services (BBS) at California State University Long Beach is dedicated to supporting the university by ensuring the safe operation, maintenance, and development of the campus. As a large, thriving department, BBS provides facilities based comprehensive support to the campus in the areas of academics, activities and event services. These facilities contribute to a well-rounded and enriching campus experience for students, faculty and staff.  BBS is proud to contribute to the dynamic and transformative educational and social events and programs that make CSU Long Beach one of the most sought-after institutions and a leader among the CSU campuses.

Departments within BBS:

• Environmental Health and Safety
• Energy and Utilities
• Facilities Operations (Service Response, Fiscal Operations, Payroll/Personnel, IT Services)
• Planning and Sustainability
• Mechanical, Electrical and Plumbing (Engineering, Fire Alarm, Electrical and Plumbing Shops)
• Building Trades (Lock, Sign, Carpentry, Paint and Auto Shops)
• Grounds and Landscaping Services
• Custodial Services
• Design and Construction Services

BBS is composed of talented and skilled employees and dedicated administrators who work hard and collaborate to achieve our mission to “Build a Better Campus Every day.”

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Administrative Support Assistant II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,565 (Step 1) - $5,092 (Step 19) per month.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of se