Assistant Director of Finance

Job Description Summary

JOB OVERVIEW:
Perform professional accounting duties to maintain control over expenses, income, assets and liability of the hotel to ensure the security of the assets of the company in a centralized accounting environment. Manage and train accounting staff.

Job Description

DUTIES AND RESPONSIBILITIES:

• Support and perform all aspects of month-end close, including input and reconciliation of income, preparation of trial balances, and generation of financial statements.
• Prepare and analyze daily, weekly, and monthly financial and statistical reports, ensuring timeliness and accuracy per reporting calendars.
• Enter journal entries and perform account, balance sheet, and bank reconciliations, resolving discrepancies as needed. Prepare accurate monthly balance sheet schedules and ensure timely follow-up on outstanding items.
• Prepare, review and submit bi-weekly payroll. Ensure accuracy, timeliness, and compliance with federal, state, and local wage and hour laws.
• Prepare tax reconciliations, payments, and reports; investigate discrepancies as needed. Maintain necessary records and backup documentation to support accurate monthly, quarterly, and annual tax filings in compliance with city, state, and federal requirements.
• Manage daily accounting operations, including accounts payable, accounts receivable, payroll audits, income auditing, and cashier oversight.
• Review and verify AP and AR entries, control advance deposits, prepare billing, and manage vendor payments and reconciliations.
• Assist with forecasting, budgeting, and financial analysis projects as directed by the Director of Finance.
• Partner with department managers to analyze financial performance and provide insights on variances from budgets and forecasts.
• Maintain accurate, audit-ready records in accordance with internal control standards and document retention policies.
• Coordinate and support internal and external audits, including requests from regulatory bodies and ownership groups.
• Support operational departments with labor cost analysis and standards-setting to optimize scheduling and productivity.
•  Interact professionally with vendors, external auditors, and government agencies as needed.
• Supervise and mentor Accounting staff; assign tasks, provide training, and ensure the team is properly resourced and supported.
• Foster a collaborative, detail-focused finance culture that supports both team development and overall hotel performance.
• Serve as acting Director of Finance in their absence and lead special projects or strategic initiatives as needed.
• Perform other duties as assigned.

Additional Job Information/Anticipated

Pay Range

ACCOUNTABILITY:

This job performs a full range of professional accounting duties for a full service hotel.  Supervises a staff of accounting clerical and professional positions, and reviews their work for accuracy and completeness.

Qualifications and Requirements:

• Bachelor’s degree in Finance or Accounting and 2+ years of hotel accounting experience, or an equivalent combination of education and 5+ years of hotel accounting experience. 
• Clear and concise communication skills, in English.
• Ability to read, analyze, interpret and formulate general business policies and procedures that are used often in reviewing financial analyses, budgets, and other related reports.
• Writing abilities are used in compiling financial reports, as well as to document business financial activities and to write business correspondence, policies and procedures.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

• Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances are utilized frequently.
• Problem solving, reasoning, motivating, organizational and training abilities are used often.
• Must be able to devise, prepare and maintain spreadsheets using various software systems, and must have knowledge of computerized financial reporting systems and programs.

Benefits

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

• Medical, Dental and Vision Insurance
• Health Savings Account with Company Match
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Days
• Sonesta Hotel