Office Manager

Description

Artlist is a leading creative technology company on a mission to empower creators and brands to bring their vision to life with video. Offering cutting-edge AI tools and models for image, video, and voiceover creation, alongside high-quality creative assets and powerful editing tools, Artlist enables creators to stay on trend, and achieve their creative goals. 

Trusted by over 30 million creators worldwide and top brands including Google, Amazon, Microsoft, and Versace, Artlist provides a seamless, subscription-based platform with a global license, giving creators everything they need to produce professional video content efficiently. For more information, visit artlist.io.

Requirements

Role Purpose

This role is central to creating an office people want to be in - not just somewhere they work from.

The Office Manager will play a key role in shaping the day-to-day experience of our NYC team, creating an environment where people feel welcome, energised, supported, and set up to perform at their best.

This is a hands-on role at the heart of the office - combining operations, employee experience, and close partnership with HR and leadership.

Key Responsibilities

Office Operations:

• Own the day-to-day running of the NYC office, ensuring everything operates seamlessly. 
• Manage vendors (cleaning, maintenance, supplies) and hold them to high standards. 
• Keep the office well-stocked, organised, and consistently high quality. 
• Liaise with IT to ensure systems and workspace resources are effectively managed to enable a productive, high-performing team. 
• Manage the office budget with a focus on both efficiency and experience. 
• Act as the key point of contact for building management. 

Employee Experience:

• Nurture a vibrant, welcoming, and high-energy office environment. 
• Bring ideas and execute initiatives that boost morale through employee engagement programs. 
• Collaborate in planning and delivering events, celebrations, and team moments that people genuinely enjoy, aligned with Artlist culture. 
• Support HR and leadership to continuously improve the employee experience.
• Be a go-to person in the office - approachable, helpful, and resourceful 

HR & Talent Acquisition support 

• Support onboarding and offboarding to ensure a smooth and positive experience.
• Assist with recruitment activities and help ensure a positive candidate experience.
• Partner with the global HR team to align local initiatives with wider company practices. 
• Help connect the NYC office with the broader global team. 

Requirements 

• Proven experience in an Office Manager or similar role
• Strong organisational skills with the ability to manage multiple priorities and competing demands.
• Proactive, hands-on and solutions-focused, with a willingness to get stuck in.
• Excellent communication and interpersonal skills, with the ability to build strong relationships across all levels of the business
• Positive, approachable and service-oriented, with a genuine passion for creating an engaging workplace culture.
• Comfortable working independently and taking ownership of issues through to resolution.
• Experience managing vendors, facilities and workplace operations.
• Strong attention to detail and a commitment to delivering a high-quality employee experience.
• Comfortable working in a fast-paced, evolving environment.

Nice to Have

• Experience supporting employee engagement activities, events or internal communications.
• Experience working closely with HR, Talent or People teams.
• Experience managing office budgets and vendor contracts.
• Experience in a technology, SaaS or creative business.

This position is a full time position with a salary range of $85,000 - $95,000, Monday - Thursday in the office, with Friday working from home. 

This salary range is reflective of a position based in New York, New York. Please note that actual salaries are commensurate with experience, and since ARTLIST has a location-based compensation structure, there may be a different range for candidates in other locations.

ARTLIST values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of underrepresented ethnic groups, foreign-born residents, and veterans to apply. ARTLIST is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discri