Attorney Recruiting & Legal Training Assistant

Job Description Summary:

Fenwick is seeking an Attorney Recruiting & Legal Training Assistant who will provide comprehensive administrative support to the Attorney Recruiting and Training Departments. This role will assist with Lateral and Summer Associate hiring, coordinate candidate scheduling and evaluations, and support training logistics, including materials preparation and CLE tracking. The Assistant will adhere to firm policies, uphold confidentiality, follow best practices, and maintain positive interactions with personnel.

This role offers a hybrid work arrangement, allowing you to work both from home and at your designated Fenwick office. The frequency of in-office work will be determined by business needs and guided by your department's directives. This position can be based in our Mountain View (CA) or San Francisco (CA) office locations.

Job Description:

Attorney Recruiting

• Handle applicant correspondence and process incoming applications and resumes, including checking for prior submissions, entering information into Workday/LawCruit and updating candidate files.  Assist with correspondence with vendors and search firms.  Assist with the onboarding process for lateral, entry-level and summer associate hires.
• Schedule candidate interviews; prepare interview materials; greet candidates; make travel and other arrangements, as needed.  Compile interview evaluations and prepare candidate evaluation packets for offer decisions; follow up on offer decisions, such as initiating letters to applicants, updating files and records and monitoring follow-up outreach to applicants.
• Support the summer associate program, including event planning, monitoring the assignment system, logistical support, tracking evaluations and coordinating summer associate evaluations and reviews.
• Support lateral associate hiring with scheduling assistance, candidate correspondence and routing of candidate materials.
• Handle offer correspondence and processing new hire forms for all attorney and summer associate hires.  Initiate employment verification requests and conflicts clearances.  Coordinate conflict clearance information.
• Maintain inventory of recruiting gifts, files and records.  Assist with annual file maintenance, records management, and maintain and update appropriate spreadsheets and databases.
• Handle check requests, departmental invoices and candidate expenses.  Process invoices for payment using appropriate billing accounts and maintain expense records. 
• Prepare materials for on-campus interviewers, student outreach programs and other recruiting events.  Assist with registration for on-campus interviews and other programs.
• Design and create attorney recruiting newsletters.
• Travel between offices to support recruiting programs, as needed.
• Perform other related duties and assignments, as assigned.

Legal Training

• Managing all conference room reservations details for regularly scheduled attorney trainings and LT&D meetings.
• Work directly with A/V to communicate A/V needs, assist with set ups, and ensure that all technical requirements are met.
• Assist with all catering orders for trainings.
• Assist in creating LMS events for trainings and eLearnings.
• Assist in sending out program registration emails.
• Organize and prepare materials for trainings, including hard and electronic copies, distribution as needed.
• Assist in creating WebEx for attorney trainings.
• Organize and document materials and programs in LMS, SharePoint and hard files.
• Assist in assigning CLE and presenter credit.
• Assist in creating and sending out viSurvey evaluation survey to all attendees.
• Follow-up with IT team for video editing and Panopto link.
• Monitor LT&D inbox.
• Assist with other tasks and specials projects, as assigned.
• Provide content weekly for LT&D bulletin.
• Assist with the maintenance of spreadsheets and databases.
• Update & maintain LT&D master spreadsheet.
• Update LT&D calendar on SharePoint weekly.
• Maintain calendars and create agendas for department meetings.
• Assist in responding to attorney questions about training and development resources.

Desired Skills and Qualifications

An individual should demonstrate the following competencies to perform the essential functions of this position:

• Highly organized and detail-oriented, with a proven ability to