Assistant Registrar

Are you interested in growing your career in a collaborative and dynamic work environment? We invite you to apply for the position of Assistant Registrar at the University of Southern Maine!

The Assistant Registrar oversees student information system security authorization and the maintenance of student records information. Key responsibilities include acting as the security liaison for USM by managing access requests to student record information; processing student record updates, such as University withdrawals, semester leaves, academic forgiveness, and Fresh Start processing; and leading critical support that the Office of Registration and Scheduling Services provides for the annual Commencement Ceremony. This position reports to the Senior Associate Registrar on the Portland campus, while working closely with a wide variety of positions throughout the University. Strong communication and problem-solving skills are essential.

The Office of Registration & Scheduling Services supports the instructional mission of the University by providing key services to students, faculty, academic and administrative departments, and to the public. Services include records management, course, classroom, and final exam scheduling, student registrations, grade processing, transcript issuance, ensuring FERPA compliance, recording such critical functions as academic honors, sanctions, dismissals, and much more.

This is a full-time position on the Portland campus, with a starting annual salary of $52,000.

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.  USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University. 

The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time.
• Health, dental and vision insurance.
• Low-cost short-term disability insurance and employer-paid long-term disability insurance.
• Employer-paid basic life insurance and supplemental life insurance.
• A tuition waiver program for employees and their spouse or dependent child(ren).
• A 403(b)-retirement plan with employer contribution.
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses.

To learn more, please review the Benefits Information Summary.  

The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates varied perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.  We welcome applications from candidates of all backgrounds who share our dedication to academic excellence and the enrichment of our community.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

Required Qualifications:

• Bachelor’s degree or equivalent.
• Minimum of two (2) years of work experience in a Registrar’s Office, Advising Office, Financial Aid Office or other closely aligned office in higher education.

Preferred Skills:

• Progress toward or intent to pursue a Master’s Degree in higher education, educational administration, or information systems and three (3) to five (5) years of progressively responsible experience in higher education. 
• Prior experience with demonstrated ability to lead in a team environment. Preference give