MANAGER, EVENTS

WHO WE ARE:

The world’s finest art, automobiles, and antiques are sold at auction—so too is luxury real estate. Enter the smart way to buy and sell luxury properties. Our expert team curates the world’s finest properties, matches them with the most capable property connoisseurs from across the globe, and facilitates easy, market-driven transactions.

Since 2008, we have closed over $5B in luxury properties, with the typical sale ranging between $2.5M and $30M—and are dominating the $20M-plus industry. Our business has spanned the globe, including 46 US states and 38 countries, and we host a database of nearly 1 billion global contacts. Majority owned by Sotheby’s, the world’s premier destination for fine art and luxury goods, and Compass (NYSE: COMP), Concierge Auctions continues to operate independently, partnering with real estate agents affiliated with many of the industry's leading brokerages to host luxury property auctions for clients. 

THE POSITION:

Reporting to the company’s Director of Marketing, the Events Manager oversees and organizes events that will make an impact to a target audience—project managing from conception to completion, providing outstanding customer service when organizing memorable branded events that meet and exceed company goals and expectations both creatively and consistently. 

Above all, you have an innate attention to detail, ability to multitask and prioritize, understand marketing and promotion techniques, and have enviable operational, organizational, communication, and time management skills.

Requirements

RESPONSIBILITIES:

• Develop event scope, objectives, requirements, and timelines while maintaining the big picture throughout all stages of planning, design, and execution.
• Serve as the primary project manager for all assigned events, ensuring timelines, deliverables, and cross-functional responsibilities remain on track from conception through post-event follow-up.
• Coordinate and lead all event logistics and activities, including venue selection, vendors, catering, entertainment, transportation, invitations, guest lists, promotional activities, and on-site execution, while meeting deadlines and budget requirements.
• Plan and execute events from conception through completion with exceptional attention to detail and follow-through.
• Prepare and manage event budgets, sponsorship activities, and event expenses to ensure adherence to approved budgets.
• Source, book, negotiate, and manage venues, vendors, suppliers, sponsors, and event personnel to ensure successful event execution.
• Build and maintain strong relationships with venues, vendors, sponsors, and other external partners while negotiating favorable pricing and service levels where appropriate.
• Ensure compliance with insurance, legal, health, and safety requirements for all events.
• Maintain detailed project plans, run-of-show documents, timelines, and other planning materials to ensure seamless execution and communication across all stakeholders.
• Partner closely with Sales, Marketing, Business Development, Operations, and Executive Leadership to ensure events align with business objectives, territory needs, and brand standards.
• Lead promotional and marketing activities for events, including press, social media, and supporting content that drives attendee engagement and qualified sales opportunities.
• Drive pipeline generation for the Sales organization through strategic event marketing initiatives.
• Ensure events run smoothly by proactively identifying, troubleshooting, and resolving issues while maintaining a high level of professionalism and customer service.
• Remain calm under pressure, effectively de-escalating issues and minimizing the impact of unexpected situations on clients, guests, and event attendees.
• Track event participation, lead generation, attendee engagement, event expenses, and overall event performance.
• Analyze event ROI and success metrics, conduct post-event evaluations, and prepare reports and recommendations for Sales and Marketing leadership.
• Research industry trends and identify opportunities to improve event quality, operational efficiency, attendee experience, and return on investment.
• Continuously evaluate event processes and recommend new ideas, creative approaches, and best practices to enhance the overall event program.

MUST BE PASSIONATE ABOUT:

• Concierge Auctions’ Core Values (Cutting Edge, Composed, Committed, Agent-Centric, Radical Transparency, and Making History)—both by exhibiting these behaviors and reinforcing them in our hiring and performance management process
• Meeting deadlines and exceeding expectations
• Managing details and consistent follow-up
• Working with a team for a common goal
• Constant