Executive Assistant

Wasserman powers the business of sports, music, entertainment and culture. We serve clients with exceptional insight, influence and creativity, while making a positive impact on our industry and each other.

Wasserman works with iconic sports and media figures across the world in every major sport, utilizing our extensive influence to maximize negotiations and create meaningful opportunities for our clients across teams, leagues, brands, content and live events.

Founded in 2002, Wasserman represents many of the world’s most iconic sports and entertainment figures, musical artists, brands and properties, empowering them to shape culture and captivate audiences worldwide. We operate globally across more than 45 cities, 23 countries and six continents. For more information, please visit www.teamwass.com.

Job Purpose: Responsible for supporting the day-to-day needs of agents. Provide high-level executive administrative support including organizing, scheduling, and coordinating administrative activities. Under the direction of executive management, this position also prepares reports, presentations, and meeting agendas.

Duties:

• Supports day-to-day schedules of agents, which includes managing calendars, appointments, travel logistics, interviews, and other commitments.
• Serve as gatekeeper for incoming queries for Executive; answer, screen, and direct incoming telephone calls ensuring a high level of professional customer service and confidentiality.
• Coordinate and prioritize executive daily schedules; arrange meetings and conferences, act as a liaison between employees, clients, and executives.
• Schedules appointments, coordinate on and off-site meetings and special events, make travel arrangements.
• Connect ideas and the flow of information between Executive and others related to client matters, including with respect to client projects.
• Prepares invoices, reports, memos, letters, financial statements and other documents, using Word, Excel spreadsheets, or presentation software.
• Maintains department databases and generates reports as required.
• Works with WSO VPs on logistics leading up to and throughout major events, including the draft, All-Star, Final Four and other events.
• Plan travel itineraries, coordinate related arrangements, gather information and determine and negotiate complex scheduling issues; prepare expense reports.
• Handle both company and Executive’s personal matters with discretion.
• Sit in on phone calls and meetings, take notes for Executive and others, and provide meeting summaries to WSO team.
• Monitor Executive’s email to ensure responses are timely and that Executive stays on task and up to date. Prepare daily summaries of email communications requiring Executive’s attention.

Requirements

• Bachelor’s degree (sports management, business administration, comm., or finance a plus).
• Prior work within the entertainment/production industry a plus.
• Must be customer service focused in order to provide the best possible support to internal team members.
• Requires considerable flexibility in scheduling and the willingness to work nights and weekends.
• Requires a passion for sports and business.
• Advanced skills in Microsoft Office. Proficient in Adobe Creative Suite a plus.
• Strong understanding of social/digital media.
• Well-developed communication skills and ability to interact with people of all demographics.
• Strong analytical, organizational, and project management skills.
• Requires self-management and project management abilities.
• Ability to build strong and lasting relationships.
• Ability to anticipate problems and manage expectations.
• Ability to maintain confidentiality and professionalism in all situations. Ability to exercise discretion, sound judgment and significant initiative.

Base salary range: $65,000 plus bonus potential if applicable for role. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role.