Senior Building Administrator, Wharton Operations

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Posted Job Title

Senior Building Administrator, Wharton Operations

Job Profile Title

Building Operations Manager

Job Description Summary

The Senior Building Administrator is responsible for overseeing daily operational and maintenance activities across Wharton’s eight buildings, spanning over 1,000,000 square feet. This role supervises two Building Managers and coordinates the work assignments of three union service mechanics. The Senior Building Administrator ensures the seamless operation of facilities, work order management, vendor coordination, and emergency response efforts while maintaining Wharton’s commitment to excellence in facilities management. Reporting to the Senior Associate Director for Operations, this role also collaborates with various stakeholders, including housekeeping, security, project management, and space planning teams, to support the overall functionality of Wharton’s facilities.

The Senior Building Administrator oversees and coordinates daily maintenance activities, ensuring timely work order processing, scheduling, and resolution. This role conducts regular building inspections to ensure the proper functioning of mechanical, electrical, and HVAC systems while also tracking work order costs and expenditures to maintain budget compliance. Managing vendor relationships is an essential aspect of the role, ensuring that contracts and services are executed efficiently and to the highest standards. Additionally, the Senior Building Administrator collaborates with housekeeping teams to uphold cleanliness and safety protocols and monitors preventative maintenance schedules to ensure the longevity and efficiency of building systems. In a leadership capacity, the Senior Building Administrator supervises two Building Managers, providing guidance, training, and performance oversight. The role also assigns and manages work for three union service mechanics to ensure daily operations run smoothly. Serving as a key point of contact for faculty, staff, and building occupants, this position addresses facility-related concerns while working closely with the Senior Associate Director for Operations to develop and implement best practices for facility management.

Emergency and crisis management is a critical function of this role, as the Senior Building Administrator serves as a first responder for facility-related emergencies across all Wharton buildings. The individual in this position is responsible for triaging urgent maintenance and safety concerns, dispatching appropriate personnel and resources for quick resolution, and being available on-call 24/7 to manage off-hour facility issues. The role also involves significant project and space management responsibilities, working closely with Senior Associate Directors for Facilities, Projects, and Space & Scheduling to plan and execute faculty and staff office relocations. The Senior Building Administrator oversees internal and external moving vendors to ensure smooth transitions and supports strategic space planning efforts to optimize facility utilization. Additionally, this role manages special projects aligned with Wharton’s long-term facility goals. The Senior Building Admini