Fleet Operations Manager

JOB REQUISITION

Fleet Operations Manager

LOCATION

SAN RAMON

ADDITIONAL LOCATION(S)

JOB DESCRIPTION

You Belong Here 

The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver. 

At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success. Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm. 

Where We Need You 

We are looking for a Fleet Operations Manager to join our team, supporting our Executive Car Purchase Program. Protiviti works in a hybrid environment and this role requires that you work in-person in our office several times per week.   

What You Can Expect 

As a Fleet Manager, you are responsible for the day-to-day administration and strategic oversight of Protiviti’s Executive Car Purchase Program. You will ensure the seamless management of company-owned vehicles used by senior leadership, balancing operational efficiency, cost oversight, and white-glove service standards. The ideal candidate brings a strong customer service orientation, operational rigor, and high discretion in support of our executive leaders. 

What You Will Be Doing 

Program Management 

• Administer and manage all aspects of the Executive Car Program, including onboarding and offboarding of program participants and vehicles.  

• Ensure all vehicles comply with registration, insurance and safety standards.  

• Analyze program reporting and financials, identifying opportunities for cost savings and process improvements.  

• Monitor fleet management vendor performance to ensure adherence to service-level expectations. 

• Recommend vehicle upgrades or replacements based on executive preferences, performance, or lifecycle status.  

• Maintain and update all policies, procedures, and documentation related to the program.  

• Stay informed on legal, regulatory, and tax implications related to vehicle ownership and executive benefits.  

Relationship Management 

• Serve as the primary liaison between Protiviti and the external fleet management company.  

• Develop and maintain trusted relationships with program participants, including members of Protiviti’s Executive Team.  

• Communicate program elements, policies, and guidelines with clarity, diplomacy, and professionalism.  

• Manage complex or sensitive situations, including personal contribution requirements, program exits, and vehicle transitions.  

Cross-Functional Relationships 

• Build strong partnerships with internal stakeholders in Human Resources, Payroll, Procurement, Finance, and Operations. 

• Collaborate cross-functionally on solving challenges such as imputed income calculations, program compliance, or collection of personal contributions.  

Finance and Reporting Activities  

• Analyze and finalize reporting for purchase/sale transactions and impute