Medical Staff Onboarding and CME Specialist

Part time with benefit eligibility- 20hours per week Monday through Friday

Summary

Provides and performs a variety of functions in support of the Medical Staff Services Department. May also respond to requests and provide support to the Medical Staff, Medical Staff Chairs and Medical Staff Leadership.  Responsibilities will include the preparation of reports, handling sensitive and proprietary information, scheduling meetings, preparing correspondence and CME administration and tracking and other associated activities.

Education

Associate's degree or one year of training or experience in an office setting preferably in a healthcare environment.

Certification, Registration & Licensure

None required.

Experience

Two years’ experience in a professional office environment. Ability to work independently. Uses critical thinking and problem-solving skills. Requires database management, the ability to work in Microsoft Suite and Groupwise as well as the ability to learn new systems.  CME experience preferred.

Responsibilities

• Maintains an organized structure to accomplish compliance with ACCME standards, criteria and reaccreditation, annual data entry for Program Activity Reporting System (PARS), coordination of CME programs, management of internal tracking of provider attendance to CME activities, and coordination of CME programs ensuring they meet ACCME and AMA regulations.

• Ensures all CME requests are within the CME policies and procedures.

• Complete data entry into Program Activity Reporting System (PARS) throughout the calendar year.

• Attend CME workshops, conferences, and online training courses to maintain knowledge and changes of any ACCME standards.

• Participates in, and supports assigned Medical Staff department committees.

• Schedules orientations for non-employed providers.

• Performs a variety of administrative and executive support tasks that may be highly confidential and sensitive.

• Assists with the coordination of medical staff recognition and events.

• Processes and manages Medical Staff dues, banking, departmental invoices and deposits.

• Maintains credentialing files and coordinates long-term storage of open and archived files.

• Maintains Bridge page and departmental lists.

• Responsible for annual dues invoicing and collections.

• Responsible for launching annual education to medical staff.

• Responsible for gathering content, creating and distributing the Medical Staff Update when requested.

• Works with recruiting and Medstaff team to ensure follow-up on outstanding items to complete credentialing application.

• Makes necessary updates in MDStaff.

• Processes Medical Staff re-appointment applications when requested.

• Performs other duties as assigned.

Requirement

• Attention to detail is extremely important for performing the responsibilities of this position.

• Computer skills with competency in MS Office Suite, various web-based applications, and credentialing software.

• Excellent organizational and prioritization skills; rigorous attention to detail.

• Excellent oral and written communication skills; strong editing and proofreading skills.

• Able to manage multiple projects and adhere to strict guidelines.  Must have the initiative to work efficiently without constant supervision and direction.

• Self-directed, self-motivated team player.

• Exhibits ability to communicate effectively through oral presentation and written documentation.

• Confidentiality is critical; and good judgment/discretion must be utilized at all times.

• Must be able to concentrate with frequent interruptions and work under pressure to meet numerous deadlines and meeting schedules. Must have the ability to work under stress and still maintain a professional demeanor at all times.

• Deploy sound judgment to keep supervisors and team members aware of events with an impact on key operations.

• Willingness to learn and to take on new challenges.

• Maintains a high degree of discretion and independent j