Senior Administrative Assistant

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

Purpose: Provide advanced administrative support to the Vice President of Product Development, Science & Technology (PDS&T) Biologics. PDS&T Biologics advances novel biologic therapeutics through scientific innovation, product and process development, and global cross-functional collaboration. The role spans multiple global locations, including Worcester, MA; Waltham, MA; Irvine, CA; Singapore; Puerto Rico; and France, supporting seamless operations for a multi-site, multicultural leadership team.

Responsibilities:

• Serve as the primary administrative liaison for the Vice President, PDS&T Biologics, ensuring robust support across all managed sites.
• Coordinate and align administrative functions for teams in Worcester, Waltham, Irvine, Singapore, Puerto Rico, and France.
• Manage complex scheduling and communications, accommodating multiple time zones and international stakeholders.
• Handle travel planning for both domestic and international trips, including itinerary creation and compliance with relevant travel policies.
• Facilitate virtual meetings, teleconferences, and WebEx/video conferencing; support technical setup as needed.
• Prepare and edit correspondence, presentations, and business documents from source materials, with sensitivity to cross-cultural nuances.
• Plan and support leadership visits, events, and meetings at various global locations.
• Maintain confidentiality and professionalism while managing sensitive information.
• Ensure compliance with company and legal guidelines in file management and purchasing.
• Compile meeting materials and coordinate logistics for cross-site, global functions.
• Address other core adminis