Administrative Assistant- Lehi

nCino offers exciting career opportunities for individuals who want to join the worldwide leader in cloud banking.

 

The primary duty of the Administrative Assistant is to provide support to PDE manager and senior leaders in our Lehi regional office performing various administrative and clerical tasks. You will work closely under the direction of assigned management and other team members to ensure smooth daily operations and efficient workflow. Your attention to detail, organizational skills, and ability to handle multiple responsibilities will contribute to the overall success of the office.

 

Key Responsibilities:

• Document Management & Correspondence: Create, edit, and format documents, including letters, memos, spreadsheets, and presentations.
• Maintain electronic and physical filing systems, ensuring documents are organized and easily accessible.
• Assist with document distribution, tracking, and archiving as necessary.
• Meeting Coordination: Schedule and coordinate meetings, including booking conference rooms, sending invitations, preparing meeting materials, and taking minutes.
• Ensure all necessary resources and equipment are available and functioning properly.  
• This includes global support for PDE leaders coordinating local meetings while traveling to the area.
• Office Organization: Maintain a clean and organized office environment. Order and manage office supplies, monitor inventory levels, and submit purchase requests as needed.
• Data Entry and Reporting: Input and update data in various systems and databases accurately and efficiently, as required.
• Assist in assembling and submitting expense reports for assigned leaders
• Event Coordination: Assist in organizing company events, such as conferences, workshops, or team-building activities.
• Coordinate logistics, including venue selection, catering, transportation, and guest accommodations.
• Coordinate and assist with room set up and breakdown.
• Team Collaboration: Collaborate with colleagues and provide support. Foster positive working relationships and contribute to a cooperative and productive team environment.
• Assist in office space onboarding of new employees, if required.
• Proactively provide backup support to the other members of the administrative team as necessary.

Skills and Qualifications:
Required:

• High school diploma or equivalent
• 4+ years’ experience in a progressively responsible administrative support role
• Proficiency as an administrative assistant or in a similar role, demonstrating strong organizational and multitasking skills
• Proficient in using office software applications (e.g., Microsoft Office Suite, etc.) and office equipment (e.g., printers, scanners)
• Excellent written and verbal communication skills, with a keen attention to detail
• Ability to handle sensitive information with confidentiality and discretion
• Strong time management skills, with the ability to prioritize tasks and meet deadlines
• Problem-solving and decision-making abilities, with a proactive and resourceful approach
• Ability to work both independently and collaboratively in a fast-paced environment
• Strong interpersonal skills and a professional, friendly demeanor
• Adaptability and flexibility to handle changing priorities and responsibilities

Desired:

• Certification or training in administration or hospitality
• Prior experience supporting senior management staff members
• Prior banking and/or financial institution knowledge and/or experience

Physical Demands and Working Environment:

• The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
• Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions
• Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exc