Job Posting Title

Principal Assistant

Agency

190 ST BD OF COSMETOLOGY AND BARBERING

Supervisory Organization

State Board of Cosmetology and Barbering

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Duties And Responsibilities

• Develop a working knowledge of all Cosmetology/Barber statutes and regulations in order to disseminate this information to all in-house staff, field staff, licenses, and consumer inquiries
• Supervise and train in-house and field staff on all office procedures, performance expectations and position responsibilities.
• Direct and guide daily work operations through establishing objectives, practices, and methods of standards.
• Collaborate with the Executive Director to make work processes more efficient by reducing costs, reducing lead times and/or improving accuracy and efficiency.
• Collaborate with the Executive Director to prepare Board agendas, materials, rules, and directives
• Attend a minimum of 15 hours of professional development programs annually pertaining to the scope of your job responsibilities.
• Keep an updated procedure manual of all duties with specific details of each step to complete.
• Ensure that all projects, including posting board meeting notices, compiling board meeting agenda items, drafting follow-up correspondence and board directives are completed within each deadline given by the Executive Director.
• Responsible for tracking all Board cases, updating the case status report that appears on each Board agenda, and working with litigation counsel at the direction of the Executive Director.
• Produces all PO’s and submits invoices for payment.
• Acts as the official timekeeper for the agency.
• Submits approved rules to the Secretary of State’s Office
• Serves as the HR coordinator, reports, and coordinates with the Executive Director on time approval, terminations, and staffing.
• Develops and submits all travel claims for staff & Board members.

Education and Experience

• Associates degree preferred or equivalent work experience. Master Instructor’s license preferred.

Knowledge, Skills, Abilities, and Competencies

• Assure that work product is complete, accurate, timely and understandable by proofreading documents created when necessary.
• Ensure that all work products (e.g., legal counsel directives, Inspection notices, and violation notices) are complete, accurate, timely, and understandable.
• Ensure daily activities are performed as scheduled.
• Actively listens and takes notes in committee meetings to produce meeting notes.
• Contribute and listen during meetings, training, and other group discussions.
• Respond to all in-house staff inquires and/or complaints within one working day. Bring to the attention of the Executive Director any issue which needs clarification or assistance to resolve.
• Always consider the impact of your actions and communications as it relates to the integrity of the Board, Executive Director.
• Ensure the ability to process sensitive information pertaining to Board cases and personnel matters and maintain confidentiality at all times.

Additional Job Description

• Acts as the IT cite support and communicates needs to IT vendors.
• Sets up for Board meetings.
• Look for opportunities to improve office processes and procedures that lead to reduced costs, reduced lead times, and/or increased accuracy.
• Act appropriately and independently without specific instruction daily and in the absence of the Executive Director.
• Ensure that telephones within the office and front desk are consistently covered each day during breaks, lunch, and short absences.