Wildland Fire Academy Program Coordinator - Staff

POSITION DESCRIPTION

 

Job Title: Wildland Fire Academy Program Coordinator

Reports To: Wildland Fire Academy Program Manager

Status: Full-Time Exempt, Permanent

Salary: $50 - $53k Annually

Location: Sacramento, CA (location could be flexible within CA)

 

Position Summary 

The Student Conservation Association implementing a Wildland Fire Academy Program in partnership with the US Forest Service.  The Program Coordinator will help with the administrative and logistical tasks of executing program in their corresponding cities/state/area.  The Program Coordinator position is responsible for ensuring the logistical and administrative task lists associated with the safe, complete and accurate execution of USFS Wildland Fire Academy programs in their portfolio are completed in a timely manner.  This person helps ensures Team Leaders are equipped for the program delivery work scheduled, comply with curriculum and any applicable AmeriCorps mandates, safety controls, logistical service/program delivery needs, and mandatory internal record-keeping and administrative requirements.  This position reports to the USFS Wildland Fire Academy Program Manager for Crew and Corps programs.

 

This position will be responsible for the day-to-day operations of USFS Wildland Fire Academy programming.

 

Roles and Responsibilities 

Program Planning & Delivery:

• Help monitor leaders’ project delivery to ensure compliance with administrative, AmeriCorps and other curriculum checklists;
• Plan and organize project logistics prior to program;
• Support field-based programming by organizing, maintaining
• Report, track and respond to incidents in accordance with SCA policies and procedures.
• Assist SCA’s Training Department with member and leader training
• Responsible for modeling, facilitating, and building an inclusive community

Program Improvements: 

• Share on-the-ground learnings with USFS Wildland Fire Academy Program Manager and other Crew and Corps programs.
• Conduct program reviews by administering and reviewing surveys, conducting field site visits, and soliciting feedback from partners on program effectiveness.

 

External Engagement: 

• Represent USFS Wildland Fire Academy Program at SCA and other events;
• Assist the USFS Wildland Fire Academy program team and Partnership staff to build relationships with community organizations and land partners on a local level.
• Work, in collaboration with SCA’s Advancement/Events team and SCA’s Alumni Director to engage the community and alumni in creative ways.

Recruiting & Onboarding: 

• Assist with orientation of Crew Leaders and Project Leaders to prepare them for the teams work ahead of them
• Provide leaders and members with necessary supplies and other logistical requirements
• Responsible for assisting HR as requested with the in-person onboarding requirements of crew leaders
• Assist with the recruitment, interviewing, and enrollment of leaders and members.

Internal SCA Engagement: 

• Liaise with HR and Recruitment teams’ representatives for crew member and member recruiting and onboarding processes;
• Responsible for keeping abreast of internal policies and procedures and any AmeriCorps requirements, such as but not only weekly time-keeping logs, narrative reporting for funders, and other SCA mandates and ensuring Team Leaders’ timely and accurate compliance.
• Support SCA Leader and Corps Membe