Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events

Job Title: Graduate Student Employee Biweekly - 

Job Classification: Graduate Student Employee Biweekly

Department: Undergraduate Admissions

Hiring Manager: Camryn Jordan

Contact: Camryn Jordan

Work Schedule: Must work 20 hours per week and attend 5 weekend events per semester

Desired Length of Employment: Must commit to one year of employment with Undergraduate Admissions (Fall/Spring)

Pay Rate: 13

Job Description:
Requirements:
•    Must be an enrolled graduate student – not undergraduate
•    Must commit to one year of employment with Undergraduate Admissions
•    Must work 20 hours per week and attend 5 weekend events per semester
•    Must be able to lift up to 25 pounds and drive a vehicle
Responsibilities:
Student Leadership & Advising
•    Co-supervise over 130 undergraduate students serving as Baylor Experience & Admissions Representatives (BEARs)
•    Assist with the interview process for recruitment of BEARs
•    Assist with the training and onboarding of all new BEARs
•    Assess student performance and provide ongoing mentorship, coaching, and professional development
•    Create and distribute event-specific assignments and detailed role descriptions for BEARs to ensure clarity and accountability during events
•    Send regular communication to student staff regarding schedules, expectations, and event logistics
Event Planning & Coordination
•    Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences
•    Pack and organize event materials, signage, and supplies; ensure accurate inventory before and after events
•    Create detailed event schedules and checklists for student and professional staff
•    Coordinate logistics with campus partners, vendors, and academic departments to ensure seamless execution
•    Schedule and lead or assist with pre-event preparation meetings with BEARs and staff
•    Send timely reminder emails, day-of instructions, and follow-up communication to ensure staff are well-prepared
•    Assist with on-site event execution, including setup, check-in, problem-solving, and guest experience oversight
Administrative & Operational Support
•    Maintain clear records of student availability, performance, and responsibilities at events
•    Collaborate with the Campus Visits team, including two other Graduate Assistants, to manage the daily and event operations of the Hurd Welcome Center
•    Support marketing and communications initiatives related to visits and events
•    Provide input and support for continuous improvement of events, training, and guest services
 

Employer: Baylor University
Work Location: Mark and Paula Hurd Welcome Center
Work Address: 901 S University Parks Dr, Waco, TX 76706