Coordinator-Talent Acquisition, Sr.

Primary Purpose

The Senior Talent Acquisition Coordinator serves as a senior-level member of the Human Resources team, providing advanced coordination, operational leadership, and strategic support across talent acquisition, administrative support, compliance, and people care initiatives. This role is responsible for driving consistency, efficiency, and a high-quality experience throughout recruiting and onboarding processes, while serving as a trusted partner to HR colleagues, hiring managers, candidates, and interns across the organization.

In addition to managing complex, end-to-end recruitment coordination activities, the Senior Talent Acquisition Coordinator helps strengthen recruiting operations through process improvement, system accuracy, reporting, and cross-functional collaboration. This role also provides key support for the organization’s internship program, including coordination of internship recruiting, candidate communications, interview logistics, offers, onboarding, and program administration.

Essential Duties and Responsibilities

Talent Acquisition and Internship Program Support

• Serve as a senior coordinator for talent acquisition operations, ensuring recruiting activities are executed accurately, efficiently, and in alignment with company processes and compliance requirements.
• Provide primary coordination support for the organization’s internship program, including seasonal recruiting logistics, candidate communications, interview scheduling, hiring documentation, onboarding support, and partnership with hiring managers and program stakeholders.
• Coordinate the posting of job openings to the careers page and external job boards; ensure postings are accurate, timely, and aligned with candidate attraction strategies.
• Coordinate recruiting activities across multiple departments and disciplines, ensuring timely movement of candidates and clear communication among stakeholders.
• Schedule interviews and manage all associated logistics, including panel coordination, calendars, meeting invitations, travel arrangements, and interview feedback follow-up.
• Communicate with candidates throughout the hiring process to ensure professional, responsive, and positive experience.
• Prepare offer letters and support offer coordination, pre-employment documentation, and onboarding activities.
• Coordinate pre-employment requirements such as background checks, reference checks, and other employment-related documentation, as applicable.
• Manage the Tallgrass referral program and quarterly companywide campaigns. 
• Track candidate and requisition activity and provide timely status updates to hiring managers, recruiters, and HR leadership.
• Serve as a key point of contact for hiring managers by providing guidance on recruiting workflows, timelines, interview logistics, and process expectations.
• Support internship candidate sourcing activities, outreach coordination, and relationship management with colleges, universities, and other early-career talent partners, as needed.
• Help maintain relationships with outside recruiting partners and vendors, including colleges/universities, employment agencies, external recruiters, and contingent labor vendors, as applicable.
• Assist in coordinating contingent worker requisitions and related vendor communications, as needed.

Senior Operational and Process Support

• Take a lead role in maintaining recruiting workflows, approval processes, and operational consistency across the Talent Acquisition function.
• Identify, recommend, and help implement process improvements that increase efficiency, improve candidate experience, strengthen compliance, and reduce time-to-hire.
• Maintain accurate and organized records in the applicant tracking system and HRIS; ensure data integrity, consistency, and audit readiness.
• Support recruiting metrics, hiring pipeline reporting, and operational analysis; prepare reports and provide insights to Talent Acquisition leadership.
• Monitor job requisitions, approval workflows, and process milestones to ensure recruiting activity stays on track.
• Help establish and reinforce best practices for interview coordination, candidate communication, requisition management, and onboarding support.
• Provide day-to-day guidance, training, and informal mentorship to junior coordinators or other team members on recruiting processes, systems, and