Administrative Assistant-Facilities

Date Posted:

2025-07-16

Country:

United States of America

Location:

HNC31: US095-Winston-Salem (Fairchild 1455 Fairchild Road , Winston-Salem, NC, 27105 USA

Position Role Type:

Onsite

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

Security Clearance:

None/Not Required

As a Administrative Assistant – Facilities, . Your work will directly enhance facility performance, safety, and scalability—ensuring our buildings and processes operate at peak efficiency to support the organization’s long-term success.

What You Will Do:

Work Order Management:

• Generate, assign, and track work orders for facility maintenance using the DPSI system.
• Prioritize and schedule preventive and corrective maintenance tasks.
• Close out completed work orders and ensure accurate record-keeping.

Preventive Maintenance:

• Develop and maintain preventive maintenance schedules.
• Ensure all preventive maintenance tasks are completed on time.
• Maintain documentation of maintenance activities and inspections.

Coordination and Communication:

• Act as a liaison between the facilities team, vendors, and other departments.
• Coordinate maintenance projects and repairs with department heads and facility staff.
• Serve as the point of contact for emergency evacuations and facility-related emergencies.

Inventory and Supplies Management:

• Manage inventory of maintenance supplies and equipment.
• Order and restock supplies as needed, coordinating with vendors.
• Maintain accurate records of inventory levels and usage.

Vendor Management:

• Work with vendors to order maintenance supplies and equipment.
• Produce requisitions for purchase orders and follow through with receiving and payment.
• Coordinate blanket POs for site vendors related to maintenance and safety.

Administrative Support:

• Support the Facilities Supervisor and Senior Manager in administrative tasks.
• Enter purchase requests in the Ariba system and manage invoices and payments.
• Maintain hard copy and digital files related to maintenance activities and equipment.

Compliance and Quality Control:

• Ensure compliance with safety regulations and company policies.
• Maintain certifications and documentation for quality purposes.
• Coordinate with EH&S staff for facility needs and compliance.

Additional Responsibilities:

• Generate eCARs for SAO.
• Coordinate waste and recycling pickups with Republic Waste and Omni Source.
• Hold a P Card and manage purchasing for facility-related needs.

Qualifications You Must Have:

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years relevant experience

• Must be authorized to work in the U.S. without sponsorship now or in the future. RTX will not offer sponsorship for this position (US. Citizen or Green Card Holder) 

By fulfilling these duties, a Administrative Assistant for Facilities plays a crucial role in maintaining the operational efficiency and safety of the facility.

Learn More & Apply Now!

Collins Aerospace, a RTX company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry. Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market.

At Collins Aerospace, our Interiors team is focused on innovation, safety and cost efficiency. But we don’t just get people from point A to point B. We’re committed to making air travel more comfortable, connected and secure. As a leader in aviation interior products and services, we’re helping airlines and original equipment manufacturers create a positive experience for their customers. With offices and manufacturing facilities in more than 12 states across the U.S. and more than 10 countries around the globe, we’re changing the game of aircraft interiors. Are you ready to join our team?

WE ARE REDEFINING AEROSPACE.

*Please ensure the role type (defined below) is appropriate for your needs before applying to this role.

Onsite: Employees who are working in Onsite roles will work primarily onsi