Sports - Property Sales Assistant

Job Description

Who We Are 

The five-time recipient of the award for “Best in Talent Representation and Management,” presented by the Sports Business Journal, CAA Sports represents more than 1,700 of the world's best athletes in such sports as baseball, football, hockey, basketball, soccer, tennis, Olympics and action sports, and golf, in addition to coaches, on-air broadcasters, and sports personalities.  Beyond traditional athlete representation, CAA Sports provides unique opportunities for clients off the field, in areas including licensing, endorsements, speaking, philanthropy, books, and video games.  CAA Sports also works in the areas of broadcast rights, corporate marketing initiatives, licensing, hospitality, and sports properties for sales/sponsorships, for which the agency won “Best in Property Consulting, Sales, and Client Service” at the 2019 Sports Business Awards.  CAA Sports is a division of leading entertainment and sports agency Creative Artists Agency (CAA).  CAA represents the most creative and successful artists working in film, television, music, theatre, video games, and digital content, and provides a range of strategic marketing services to corporate clients. 

The Role 

The Sports Property Sales team is seeking a highly analytical, detail-oriented Assistant to support a senior executive focused on sponsorship sales across leading sports and entertainment properties. This role goes beyond administrative support. The ideal candidate is someone who is analytically strong, a skilled writer, and a thoughtful problem solver who can operate in a fast-paced, high-performance environment. This is an opportunity for someone who wants to build a long-term career in sports and entertainment partnerships and learn the business from the ground up. Assistants are an important part of the CAA structure, and it is hoped that the successful candidate will ultimately become an Agent within the company. 

Responsibilities 

• Manage complex calendars, scheduling, travel, expenses, and high-volume communications 

• Maintain confidentiality when handling sensitive client and deal information 

• Take detailed meeting notes and proactively track follow-ups and next steps 

• Build and maintain detailed tracking documents in Excel, including revenue summaries, contract trackers, renewal schedules, and pipeline reports 

• Create financial summaries and deal comparisons to support negotiation strategy 

• Maintain Salesforce CRM records and generate reporting as needed 

• Conduct structured research on brands, industries, competitors, and market trends 

• Synthesize research into concise written briefs for internal and client use 

• Draft partnership proposals and customize sales materials 

• Create high-quality presentations in PowerPoint and Google Slides 

Qualifications 

• Strong skills in Google Sheets and Microsoft Excel (formulas, lookups, financial tracking, clean formatting) 

• Ability to organize large datasets and translate numbers into insights 

• Comfort building and maintaining detailed trackers and revenue models 

• Exceptional written communication skills 

• Ability to draft professional p