Senior Associate, Executive Assistant - Hybrid

Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our administrative teams make sure our concepts become reality. 

This position is based in Rahway, NJ 

Reporting to the Executive Director of General and Specialty Medicine in GPAM, the core responsibilities of this role include and are not limited to the following:

• General administrative duties for one or more Executive Directors within GPAM.

• Providing Administrative support to drug development projects.

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Work priorities and activities are reviewed with little supervision.

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

• Schedules complex, multi-leg and international travel.

• Supports the use of Team Sites and potentially other collaboration software.

• Communication Skills must be at a level to effectively interact with our company's executives and internal/external clients both on-site and remotely to maintain workflow.

• May coordinate special projects within the division/area.

Education:

• Required:  High School Diploma

• Preferred:  Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:  

• Minimum of (8) years Administrative Assistant experience

• Minimum of (3) years Executive Administrative experience supporting senior executives  (Sr. Director, Executive Director, VP or above) 

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

• SAP experience processing:  Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP  

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel

• Demonstrated experience with processing of Visas/Passports. 

• Advanced secretarial/clerical abilities with a history of high performance

• Documented experience as a strong performer in current and past positions 

• Ability to handle and prioritize a large number of simultaneous assignments

• Experience with event planning and coordination 

• Extraordinary attention to detail

• Demonstrated ability to be proactive and collaborative

• Outstanding communication and people skills

• Experience with financial and budget tasks

#MSJR

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.

Expected salary range:

$81,100-$127,500

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here.

Current Employees apply HERE

Current Contingent Workers apply HERE

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orien