Production Media Workflow Coordinator (DIT)

Where A-Players Thrive.

We’re an employee-owned, vertically-integrated builder of some of America’s most popular health & wellness brands. With over 1,400 team members across multiple companies, we create best-in-class products that help make the world healthier and happier. Our creative content educates the world on making smarter health choices, while the brands we own generate over $1 billion of revenue annually. Learn more about our brands.

We’re Looking For A: Hybrid Production Media Workflow Coordinator with the ability to have responsibilities in media management, script supervision, and digital imaging. This role is pivotal to ensuring a smooth, efficient workflow throughout production, from the management of media assets to ensuring continuity on set and the integrity of digital files. The Media Workflow Specialist will work closely with the production team to ensure that footage is properly captured, logged, and archived, while also assisting in script continuity and overseeing the post-production process to ensure high-quality deliverables.

Location: Woodland Hills, CA

What You’ll Be Doing:

• Organize, track, and manage all media assets throughout the entire production cycle, from pre-production to final delivery, ensuring proper ingest, storage, and accessibility of all files.  Maintain a structured and organized asset library  for all production-related media, with each asset aligning with pre-production schedules, scripts, and clip lists.
• Ensure the timely creation of proxies and backups for all media files, securely storing them in redundant systems to mitigate any risk of data loss.
  Oversee the media transfer process from cameras to the storage system on set, ensuring that files are correctly transferred and verified for integrity and quality. This includes ensuring that the footage is properly named and categorized.  Also includes creating a repeatable system for ingesting different camera system assets including but not limited to, Sony, Blackmagic, iPhone, and more.
• Manage and maintain Jira boards for media tracking and communication, ensuring that all necessary assets (raw, proxy, and graded footage) are accessible via shared links and properly labeled for post-production teams.  Continuously provide updates and track the status  of media assets through Jira to ensure smooth communication between production and post-production teams.
• Develop and/or maintain current department-specific sheets and records, allowing for easy reference and seamless project continuity and discovery.
  Collaborate with the production and post-production teams to streamline the handoff of media and documentation, ensuring all required footage, notes, and assets are available in a timely manner. Facilitate better communication by providing easy access to footage through links and ensuring that the post-production team has everything they need, including raw files, proxies, and color-graded footage.
• Ensure all media assets from shoots are promptly transcribed and captioned, adhering to tight deadlines to support efficient post-production workflows and timely project completion.
• Act as the point person for managing and troubleshooting media files during both production and post-production phases, ensuring that technical issues are resolved quickly and that the highest standards of quality are met at all times.
• Conduct quality control checks on media files to ensure that footage meets the production’s technical standards in terms of exposure, color, focus, and overall image quality. Apply LUTs (Look-Up Tables) or preliminary color corrections to provide accurate reference footage for directors and editors.
• Support the post-production team by ensuring that media files are correctly formatted and prepared for editing and final delivery, assisting with any issues that arise and facilitating an efficient workflow between departments.
• Continuously update and communicate with the production team regarding media status, continuity concerns, and any technical issues that may impact the production timeline or the final deliverable. Ensure all departments remain aligned on the project’s creative and technical goals.
• Take on-set script notes during shoots, ensuring accurate documentation of Key Takes and any deviations from planned content.

Qualifications (Note: We strongly encourage you to apply even if you don’t tick ALL of these boxes.):

• 3+ years of experience in media management, script supervision, or digital imaging for video production, with a strong focus on digital content creation and post-production workflows.
• Proven experience in managing media assets, metadatas, and continuity across multiple projects.
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