Full-Time Administrative Assistant - Holy Family Parish – Stow

Full-Time Administrative Assistant

Holy Family Parish � Stow, Ohio

Since 1946, Holy Family Parish has been a vibrant Catholic community serving Stow and the surrounding area, helping individuals and families deepen their relationship with Jesus Christ. As a parish of the Diocese of Cleveland, we are dedicated to proclaiming the Gospel through worship, faith formation, evangelization, and service. Our parish is blessed with committed clergy, staff, teachers, and volunteers who work together to foster a welcoming, faith-filled community centered on Christ.

Holy Family Parish is seeking a Full-Time Administrative Assistant to provide administrative support for the parish office while creating a welcoming and hospitable experience for parishioners, visitors, and members of the community.

Reports To: Pastor and Director of Operations
Status: Full-Time, Non-Exempt
Schedule: Monday through Friday, with rotating Saturday office coverage
Compensation: Commensurate with experience

Position Summary

The Administrative Assistant is often the first point of contact for the parish and plays a key role in creating a welcoming, professional, and well-organized office environment. The successful candidate will possess excellent communication and customer service skills, strong organizational abilities, attention to detail, discretion, and a commitment to supporting the mission of the Catholic Church.

Essential Responsibilities

The Administrative Assistant will:

• Provide administrative support to the Pastor, Director of Operations, and parish staff.
• Welcome parishioners, visitors, and vendors with warmth, hospitality, and professionalism.
• Answer and direct telephone calls promptly and courteously.
• Assist with daily office operations, including:
  • Sorting and distributing mail.
  • Preparing parish mailings.
  • Copying, scanning, and filing documents.
  • Maintaining office supplies.
• Cross-train in essential parish office functions to provide coverage during staff absences, including:
  • Maintaining the parish calendar.
  • Assisting with weekly collection reconciliation.
  • Balancing petty cash.
  • Supporting the offertory counting process.
• Maintain confidentiality when handling sensitive parish and personnel information.
• Perform additional administrative duties and special projects as assigned by the Pastor or Director of Operations.

Qualifications

Qualified candidates should possess:

• Three or more years of administrative or office experience preferred.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time-management skills with exceptional attention to detail.
• A welcoming demeanor and a commitment to providing outstanding customer service.
• The ability to work independently while collaborating effectively with clergy, staff, and volunteers.
• Flexibility and the ability to manage changing priorities in a fast-paced environment.
• Proficiency in Microsoft Office and Google Workspace.
• Comfort using email, web-based applications, and social media platforms.
• The ability to learn parish database and software systems.
• An appreciation for the mission and values of the Catholic Church.

Physical Requirements

• Ability to lift and carry up to 30 pounds.
• Work is performed primarily in a standard office environment.
• Ability to sit, stand, walk, and use standard office equipment throughout the workday.
• Minimal physical risk with moderate conversational noise.

Why Join Holy Family Parish?

Working at Holy Family Parish is more than employment�it is an opportunity to support the mission of the Church and positively impact the lives of parishioners and the broader community. We are seeking an individual who enjoys serving others, values teamwork, and is committed to excellence in ministry and administration.

How to Apply

Interested candidates should submit a cover letter, r�sum�, and professional references to:

Janet Long
Administrative Assistant
Email: long@holyfamilystow.org