Executive Administrative Assistant to OCEO

If you’re passionate about innovation and love working in an environment where you can constantly improve and adopt new technologies to drive business results, then Nationwide’s Information Technology team could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

Executive Administrative Assistant – Office of the CEO (OCEO)
Location: Columbus, Ohio (In-Office)

We’re looking for more than an exceptional organizer—we’re looking for a trusted partner. As the Executive Administrative Assistant to a senior leader in the Office of the CEO, you’ll play a vital role in enabling strategic focus, driving operational excellence, and ensuring the seamless flow of day-to-day priorities in a dynamic, fast-paced environment.

This is an incredible opportunity for someone who thrives in ambiguity, exercises sound judgment, and takes initiative—often before being asked. You’ll be a calm, thoughtful presence behind the scenes, anticipating needs, adapting to shifting priorities, and helping to keep everything running smoothly.

What you’ll bring to the role:

• Global travel expertise – You’re well-versed in managing all aspects of international travel, from complex itineraries and visa requirements to real-time problem-solving across time zones.

• Tech-forward mindset – You’re the go-to expert for current digital tools and platforms, with a strong curiosity for emerging technologies and a proactive approach to discovering and implementing innovative solutions.

• Innovation leadership – You naturally lead the way in adopting new technologies, inspiring others to embrace change through hands-on support and enthusiasm.

• Strategic and operational agility – You bring a rare blend of big-picture thinking and attention to detail, seamlessly navigating between high-level planning and flawless execution.

If you take pride in staying one step ahead, managing complexity with grace, and being a steady, strategic partner to senior leadership—we’d love to connect with you.

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Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will regularly coordinate meetings and make detailed business and travel arrangement decisions for the Office of the CEO (OCEO) member and their staff. You'll plan, organize and schedule your own work and may serve as a formal lead/mentor to other administrative assistants in the office.

Job Description

Key Responsibilities: 

• Manages OCEO members' work and community involvement calendars while ensuring work life balance and effective use of their time. 

• Makes travel decisions that best fit executive's style and calendar. Makes adjustments quickly to travel, as needed. 

• Compiles sophisticated information for reports and presentations. 

• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Responds for the executive. Receives messages and reports from executive's staff and communicates to OCEO member on their behalf. 

• Provides assistance with office procedures or processes that help the team be more productive and efficient. 

• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for proper reporting. Assists office budget coordinator with forecasting and planning. 

• Manages budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to budget coordinator. Typically impacts multiple budgets.

• Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business