Executive Administrative Coordinator

Date Posted:

2024-11-15

Country:

United States of America

Location:

HFL04: ASG Jacksonville-Blount Island 6061 BF Goodrich Blvd , Jacksonville, FL, 32226 USA

Position Role Type:

Onsite

Joining Collins Aerospace isn’t just about finding a job; it’s about embarking on a journey to redefine the future of aerospace and marine defense technology.

Collins Aerospace, a Raytheon Technologies company, is a leader in technologically advanced and intelligent solutions for the global aerospace and defense industry.

Collins Aerospace is for an Administrative Assistance who will provide assistance to management by providing clerical and office management support. You will work in a confidential and highly responsive relationship with department leadership.

While the rest of Collins Aerospace soars into the sky, Engineered Polymer Products dives into the sea! Located in Jacksonville, Florida. EPP specializes in marine applications for surface ships and submarines.

Our dedicated teams create specialty naval parts that aid the U.S. Navy in executing their mission, ensuring excellence every day. Consider joining a community focused on culture, quality, and safety, and apply today!

Position is onsite at Blount Island in Jacksonville FL.  

The submarine and surface ships within this video highlight the products we have designed and now build in Jacksonville.  

https://www.collinsaerospace.com/what-we-do/industries/military-and-defense/submarines-and-surface-ships 

What You Will Do - Primary Responsibilities: 

• Assist management by managing calendars and making priority decisions to resolve schedule conflicts, monitoring email communication and highlighting urgent matters requiring attention, preparing activity reports and leadership engagement opportunities, and coordinating team meetings.
• Project management to include but not limited to compiling special reports, presentations, and organization charts.
• Interact with other administrative assistants collaboratively to share knowledge and schedule activities with senior leadership across the business, including resolving schedule conflicts as executive calendars change.
• Acts as office manager with oversight of records management. May perform building organizational activities.
• Assists in recommending, developing, and implementing new processes and analysis.
• Offsite and onsite meeting/meal/celebration planning.
• Performs data entry and other normal office functions such as setting up and maintaining files, arranging meetings and conferences, and receiving, referring or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures.
• Protect operations by keeping information confidential and routed only to appropriate areas.
• May provide executive assistant services as a direct assistant to General Manager. This includes working independently on special assignments, managing the leaders schedule, processing and handling of confidential documents and other administrative duties.
• Supports the Employee Relation Groups (ERGs) by supporting with policy guidance and meeting/event coordination.

Basic Qualifications

• AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience. OR In the absence of a HS diploma, GED or AA/AS degree, 8 years of relevant experience is required OR A Bachelor’s degree in the appropriate discipline and less than 2 years of relevant experience.
• Must be a U.S. Citizen. U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.
• Must have minimum 5 years experience in office administration duties and responsibilities.

Preferred Qualifications That We Value:

• Experience working in a confidential environment.
• Experience taking notes and creating write ups.
• Experience proof reading correspondence.
• Strong background in customer service or project management.
• Professional demeanor/presence, ability to work on sensitive and confidential matters effectively.
• Capacity to work with urgent deadlines, changing priorities and manage multiple high-priority assignments simultaneously.
• Possess a high level of organization skills