Project Manager, Design

Project Manager, Design

 

Location: Home-Based, Saskatoon, Canada

 

Position Summary:

 

As a Project Manager for the Design team, your role ensures the successful delivery of projects by taking full ownership from inception to completion. You demonstrate proficiency in prioritizing workloads, resource allocation, and establishing realistic project schedules, ensuring that every project is executed with precision.

 

Within the Design organization, you create an environment that fosters project success through clear prioritization, effective planning practices, efficient execution, and collaboration with other groups. Your organizational acumen and adaptability shine as you actively engage with stakeholders at all levels—both internal and external—showcasing robust project management capabilities.

 

In this role, you steer not only the Design team’s projects but also Design’s contributions to larger, company-wide initiatives, effectively managing stakeholder expectations throughout. Your workday is characterized by close collaboration with teams across Creative, Brand, Digital Design, Product UX, the wider Marketing team, and fellow Project Managers, as well as key stakeholders in User Success, Sustainability, and Sales.

 

By proactively guiding Design team members toward project completion, you support various activities by managing project schedules, forecasting project hours, and coordinating with diverse teams to ensure seamless execution. At the core of your responsibilities is the art of effective communication, facilitating a seamless flow of information and ensuring a clear, comprehensive understanding among all stakeholders.

 

Your Day-to-Day:

 

Project initiation & planning

• Host kickoff meetings to align strategic conversations with Design OKRs, defining scope, deliverables, and success measures.
• Develop project scope and objectives in collaboration with all relevant stakeholders to ensure technical feasibility.
• Conduct efficient resource and capacity planning.

 

Execution & coordination

• Coordinate internal resources and third-party vendors to efficiently and effectively execute projects.
• Execute projects in alignment with Agile methodology.
• Work effectively with international, diverse project teams across multiple locations.

 

Monitoring & reporting

• Monitor day-to-day project lifecycles to ensure timelines and resource allocation align with project goals.
• Ensure all projects are delivered on time, within scope, and within budget.
• Report project progress using defined metrics and key performance indicators.
• Create and maintain comprehensive project documentation.

 

Communication, collaboration & risk management

• Maintain open and transparent communication channels to keep stakeholders consistently informed with up-to-date project information.
• Proactively identify risks, report obstacles or issues, and escalate when necessary while collaborating with the team to propose mitigation strategies.
• Conduct post-project reviews to capture lessons learned and drive continuous improvement in processes and outcomes.
• This is a full-time, individual contributor role, expected to work 40 hours per week, home-based in Canada.
• Required sitting or standing at will while performing work on a computer (or any other physical requirements). The role requires communication with managers, peers, and other colleagues of the company in person (on occasion), and by utilizing Microsoft Teams chat, calling, and meeting functions.
• This role may require infrequent travel for workshops, team or project gatherings.

 

What You Bring to The Team:

 

• Bachelor's degree Business Administration, Commerce, or relevant training and industry experience.
• Minimum of five years' experience with digital-first teams, including UX/UI, Product Design, Creative and Brand teams, Product Management, and Web teams managing complex projects.
• Proven ability to lead project teams of various sizes and drive them to successful completion.
• Accurate, systematic, and methodical working style.
• Strong listening skills with exceptional relationship-building abilities.
• High intellectual curiosity, drive, determination, and persuasio