Executive Assistant To CEO

SUMMARY: The Executive Assistant to the Chief Executive Officer (CEO) serves as the principal administrative and clerical support to the CEO. This position performs a variety of administrative support tasks with changing priorities. Performance is evaluated by the CEO based on the timeliness, consistency, and quality of work performed as well as professionalism with which tasks are carried out.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. 1. Provides a warm and professional greeting to visitors and staff entering office;
2. Composes and types correspondence; supports CEO with distribution of communications to staff; Routes and helps prioritize incoming mail and email to CEO;
3. Organizes and maintains electronic and manual file systems, correctly files correspondence and other records;
4. Answers and screens CEO telephone calls, and arranges conference calls.
5. Coordinates manager's schedule and makes appointments;
6. Greets scheduled visitors and conducts to appropriate area or person.
7. Arranges and coordinates travel schedules and reservations;
8. Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities;
9. Conducts research, gathers information, and compiles reports;
10. Provides assistance with documenting procedures and standard operating practices; 
11. Records and transcribes minutes of meetings;
12. Copies or scans correspondence or other printed materials;
13. Prepares outgoing mail and correspondence, including e-mail and faxes;
14. Orders and maintains supplies, and arranges for equipment maintenance;
15. Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer;
16. Provides support for general administrative and human resources processes;
17. Assist HR Manager with professional staff credentialing process;
18. Works cooperatively with other department heads to attain goals and objectives of FCCHC;
19. Conducts general administrative and clerical functions as assigned; Identifies opportunities to alleviate and support the CEO.

QUALIFICATIONS:

• Bachelor's degree (B. A.) from four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience. Minimum of five years Administrative/secretarial experience
• Ability to type 60 or more words per minute 
• Strong working knowledge of Microsoft Office platform
• Strong verbal and written communication skills; phone etiquette and professionalism

COMPETENCIES: The competencies listed below are representative of the knowledge, skills, and/or abilities which must be consistently demonstrated for this job:

1. Accuracy of Work - Completes all work with high quality and attention to detail. Avoids re-work and/or frequent need for corrections.
2. Adaptable to Change - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
3. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
4. Coachability – Responds to coaching feedback in a positive manner; desires to grow in role; follows through on improvement plans resulting in observable and measurable improvement.
5. Communication– Communicates frequently (as-needed) with CEO, reporting to all necessary information, including project status, work-related issues or concerns, as well as concerns, questions, or suggestions. 
6. Compliance – Consistently complies with all established company standard operating processes and procedures.
7. Cost Consciousness - Develops and implements cost saving measures; Conserves organizational resources.
8. Customer Service – Creates a positive and professional impression over phone and for visitors; Responds promptly to internal and/or external customer needs; Meets commitments.
9. Dependability and Follow-through - Follows through on requests and/or instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; proactively provides status updates; able to prioritize activities.
10. Ethical Standards – Understands and models organizational core values (WHO WE ARE); Treats all people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically.
11. Flexibility – Flexible in terms of role and schedule. Willing to work outside of normal schedule if needed.
12. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of