Policy Administrator, Dean's Office, Dell Medical School

Job Posting Title:

Policy Administrator, Dean's Office, Dell Medical School

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

This is a full-time position to serve as a member of the Office of Risk and Compliance at Dell Medical School generally focusing on the University of Texas at Austin’s clinical practice, UT Health Austin. This position is responsible for policy management at UT Health Austin. The Policy Administrator reports to the Office of Risk and Compliance.  The position works closely with the Quality Team and Executive Clinical Director, Surgical and Ancillary Services.

Responsibilities

POLICY DEVELOMENT

• Assist in the writing, development, and management of policies, policy documentation and implementation plans that support the operationalization of programs, consistent with organizational philosophy and priorities

• Serve as a point of contact for policy matters for faculty and staff

POLICY MANAGEMENT SYSTEM

• Manage policy management system (Power Document Management System (“Power DMS”)) in accordance with university policies, UT System Regents Rules, and state and federal laws and regulations

• Safeguard confidential organizational information, such as archived documents, while supporting accountability and transparency

• Responsible for managing policy approval workflows and policy review/renewal

• Assist other Dell Med departments as they transition policies to Power DMS

COMMUNICATION AND COLLOBORATION

• In partnership with leadership, develop plan for communication of new policies and implementation strategies

• Communicates effectively, courteously, and professionally with stakeholders

• Participates in standing committees (e.g. Clinical Quality Committee) and others as assigned

• Collaborates with Dell Med Risk and Compliance Office, UT Health Austin, Office of Research, Ambulatory Surgery Center, Medical Education and other clinical and administrative units 

MARGINAL/INCIDENTAL FUNCTIONS

• While this is intended to be an accurate reflection of the current position, it is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Management reserves the right to revise the Position or require that other or different tasks be performed when circumstances warrant (i.e. emergencies, changes in personnel or staffing, workload, or technical developments).

Required Qualifications

Bachelor's or graduate level degree with a major field of study such as hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. One year of specialized experience in policy development and management; Five years of progressively responsible analytical or administrative, clinical management or supervisory experience in the health care field. Experience with development and implementation of policy and procedures; Experience with developing operational workflows related to compliance and regulatory requirements. Knowledge of a wide range of qualitative/quantitative as well as analytical/evaluative methods for the development and management of major administrative programs; Knowledge of the range of national administrative laws, policies, regulations, and precedents applicable to the organization such as accreditation agencies (e.g. Joint Commission, AAAHC); Knowledge in a variety of computer and data management platforms and Microsoft Suite. Knowledge of healthcare system policies, regulations, and trends in the areas of management systems, as well as an understanding of the public and private sector trends in health care.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in an academic healthcare setting

Salary Range

$65,000+ depending on qualifications

Working Conditions

• Eligible for remote work location

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity 

• Lifting, bending, and moving

• Exposure to chemicals and commercial items typically found in offices, medical clinics, and building repairs/maintenance

Required Materials

• R